Our client, a family-owned & operated trucking company in Dallas, TX recognized as one of North America’s largest asset-based, temperature-controlled transportation & logistics providers, and valued by a wide range of Fortune 500® companies, has engaged us to place a professional, polished, proactive, highly organized & solutions oriented individual in the role of Executive Assistant (EA) to the Chief Revenue Officer (CRO)/Vice Chairman. The CRO has a lot of demands on his time, travels frequently, and is seeking an EA that can execute and moves with the pace & energy that defines how he operates. The EA’s priority will be to help make the CRO better organized & structured, and more efficient & effective by providing administrative, logistical & project management support, as well as some personal support (10-15%), allowing the CRO to focus his time and energy on the areas of the business that require his attention. The EA should be able to prioritize & manage multiple tasks with minimal supervision, thrive under pressure, operate with precision, think two steps ahead, display the highest level of discretion & trust at all times, and perform at the highest level in a fast-paced environment. *Please do not contact our client directly.*
Location: Dallas, TX (East of Dallas, near Mesquite)
Hours: Monday - Friday: 8:30am-5:30pm w/flexibility to stay later when needed (6pm-ish)
Hybrid aspect: The EA may choose to work from home up to 2 days/week when the CRO is traveling (CRO travels approx. 1-2 weeks a month)
While there’s minimal need/expectation for after hours support, flexibility is needed to receive communications outside of normal business hours, responding to urgent needs immediately, and prioritizing others accordingly (next business day, etc.).
About the Company:
Founded in 1980 and headquartered on a 75-acre campus, they’ve earned a strong reputation for delivering transportation solutions, and have never had a layoff! Valued by a wide range of Fortune 500® companies, the specialized nature of temperature-controlled logistics places their company among the most elite contributors to the modern supply chain. Beyond capacity-driven operations, they inject unmatched integrity into a corporate business model that reflects over 40 years of consistent growth and success. From the open highway to the boardroom, they measure success through customer satisfaction and quality results.
About YOU:
- You have a type-A work style, no task is too small, positive, can-do attitude, make things happen and get things done!
- You have a “figure it out” mentality, and know to ask questions when needed
- You’re a smart self-starter, proactive, productive, highly organized, work well independently & as a team
- You’re flexible, adaptable and have the ability to pivot as needed
- You’re highly proactive with strong organizational, project & time management skills, reflecting the ability to seamlessly multi-task & identify priorities, and don’t need to be micromanaged in order to execute
- You have excellent written & verbal communication skills
- You have strong interpersonal skills with a demonstrated ability to work with high-level executives & across the company as a whole
- You’re driven, ambitious, confident & diligent, have impeccable attention to detail and strong follow through
- You have a strong learning mindset, are very resourceful, show initiative, have strong decision-making capability & a proactive approach to problem solving
- You have the ability to be a good “buffer” and communicate with a mix of different personalities, and an ability to “read the room”
- You’re humble, personable, and a great team-player willing to jump in where needed to get things done
- You’re honest, display a high level of personal accountability and responsibility, utilizing tact, discretion and good judgment at all times, especially when exposed to confidential or sensitive material
- You’re forward & quick thinking, intuitive, and always try to remain two steps ahead of your executive’s needs
- You have a calm demeanor, and convey emotional maturity & professionalism
- You’re always prepared to take notes to keep track of tasks/requests, to help ensure things don’t fall through the cracks along the way
- You provide a courteous & professional point of contact, representing your executive & company in a positive light at all times
- You’re tech-savvy & comfortable working on PCs
- You have a dedicated work ethic, good history of job stability, strong references & are looking for a long-term career
Key Responsibilities Include (but not limited to):
- Proactively maintain the CRO’s calendars, ensuring seamless coordination, prioritizing the most time sensitive matters as scheduling conflicts & last minute requests arise, and ensuring all documents are prepared in advance of meetings
- Draft/compose memos, letters, announcements, and newsletter content on behalf of the CRO
- Organize & update pending task list regularly
- Prepare and refine PowerPoint presentation decks
- Handle procurement of holiday customer gifts/ordering/shipping & maintaining of inventory
- Expense/credit card reconciliation
- Send out company swag/promo gear for company sponsored events
- Assist with travel coordination for the CRO; work with travel agency to coordinate flights/hotel, set up car services, coordinate other logistics as requested, and create/print copies of itineraries & presentations, etc.
- Coordinate internal/external meetings & calls, including scheduling/logistics, gathering background information, drafting agendas, preparing materials and presentations, and sending reminders
- Provide friendly reminders of upcoming commitments & responsibilities as needed, following up appropriately
- Conduct research
- Act as a "barometer," having a sense for the issues taking place in the office, keeping the CRO updated as needed
- Prioritize inquiries & requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements
- Answer the phone, take accurate messages, keep track of CRO’s whereabouts, and handle urgent calls with appropriate judgment
- Manage, compose and prepare confidential correspondence, reports, and other documents, proofing & editing of all documents to ensure accuracy & consistency
- Organize & maintain filing systems, and further refine systems & processes to maximize efficiency
- Maintain address/contacts lists, and be proactive in recognizing when to send thank you notes, gifts, etc. to personal & professional contacts etc.
- Provide personal support as needed (ex: purchase/ship/return items, make appointments, etc.)
- Other related duties as assigned
Experience:
- 5+ years Executive Assistant experience supporting senior management/top leadership (VP to C-Suite) within a fast-paced environment; experience supporting sales executives is a plus!
- MS Office (365) proficiency; tech savvy
Compensation/Benefits:
- Annual Salary: $120,000-$140,000 DOE
- Vacation (3 weeks w/ option to roll over or cash out unused) + Paid Holidays (6)
- 401(k) w/ employer match (set $ amount)
- M/D/V & more
- Additional perks: Paid weekly, complimentary snacks/coffee/drinks, food trucks on site daily, end-of-year holiday party, employee awards, recognition holiday bonuses, & quarterly luncheons
*Successful completion of reference & background checks are required prior to employment*
Note: We appreciate your interest in this opportunity and review all submissions. Candidates of interest will be contacted via email with a questionnaire to further assess potential fit and next steps. Those not selected will have their resume kept on file for consideration of other opportunities.
Trademark Hire, LLC provides equal opportunity employment, and doesn't discriminate with recruitment of candidates or employment on the basis of race, color, religion, gender, sexual orientation, age, national origin, marital status, disability, military status, veteran status, or any other characteristics protected by law.
