We are looking for a smart, focused, and highly organized Executive Assistant to support leadership in managing multiple projects simultaneously (business + internal operations). The ideal candidate should be comfortable using modern tools like Google Docs/Sheets, ChatGPT, Claude, and should be eager to learn SEO basics to understand our work and assist whenever required.
This role is not a managerial position. It is a support + coordination role designed to improve productivity and execution across multiple tasks.
Key Responsibilities
1) Executive Support & Coordination- Assist leadership in managing daily tasks, schedules, and follow-ups.
- Coordinate with internal team members to ensure tasks are completed on time.
- Maintain task lists, trackers, and project timelines.
2) Project Support (Multiple Projects at Once)- Work on several projects at the same time (business + internal initiatives).
- Ensure clear documentation, progress updates, and task completion.
- Help in preparing checklists, SOPs, and project briefs.
3) Documentation & Research- Create and maintain documents in Google Docs.
- Conduct online research and summarize findings.
- Prepare reports, meeting notes, and action points.
4) AI Tools & Productivity Systems- Use tools like ChatGPT / Claude for:
- drafting emails
- rewriting content
- summarizing documents
- preparing SOPs and checklists
- Improve workflow efficiency using AI tools.
5) SEO Learning & Backup Support- Learn SEO basics (training will be provided).
- Support SEO team with coordination and execution assistance when needed.
- Help with simple SEO-related tasks like content formatting, basic keyword research, reports, etc
Required Skills
- Strong written and verbal communication (English)
- Excellent organizational and time-management skills
- Comfortable with:
- Google Docs, Google Sheets, Google Drive
- Task tracking tools (Trello/Asana/ClickUp preferred)
- ChatGPT / Claude (or other AI tools)
- Ability to handle pressure and multiple tasks
- Mature mindset + confidentiality + professionalism
Preferred Qualifications
- Prior experience as:
- Executive Assistant / Personal Assistant / Operations Assistant
- Project Coordinator / Business Support Executive
- Basic understanding of SEO/Marketing is a plus (not mandatory)
- Experience working with US clients or international workflows is a plus
