Business Operations Associate - Procurement & Operations Support– Pharma (Hybrid – Seattle, WA)
We are seeking a Business Operations Associate - Procurement & Operations Support for our global pharmaceutical client. You will provide administrative and operational support to the CTD Strategy, Planning & Operations organization by coordinating procurement activities across capital equipment purchases, ad hoc laboratory supplies, contracts, invoicing, and spend tracking. This role supports day‑to‑day procurement execution by ensuring requests are processed accurately, documentation is complete, and activities follow established procedures. The coordinator works under the guidance of senior procurement and operations team members and serves as a key point of coordination between internal stakeholders and external vendors.
This is a 40-hour per-week, 12-month contract (extensions possible), 50% onsite at the client’s office in Seattle, WA.
This is a W2 role as a Stage 4 Solutions employee. Health benefits and a 401K are offered.
Responsibilities
- Capital Equipment Procurement Support
- Coordinate capital equipment purchase requests by gathering required specifications, documentation, and approvals.
- Support the collection of supplier quotations and route materials for review and approval by senior procurement staff.
- Create and track purchase requisitions and purchase orders in accordance with internal procedures
- Track order status, delivery schedules, and installation milestones.
- Coordinate communication between Lab Operations, Facilities, and vendors to support delivery and equipment readiness.
- Ensure all procurement documentation aligns with internal capital approval and compliance processes.
- Ad Hoc Laboratory Supply Procurement
- Review laboratory supply requests for completeness, accuracy, and required approvals.
- Execute purchase orders using approved suppliers, catalogs, and sourcing channels.
- Track order fulfillment and follow up with suppliers to support timely delivery.
- Maintain accurate records of orders, confirmations, and receipts.
- Escalate discrepancies, fulfillment issues, or non‑standard requests to senior team members.
- Invoice Processing & Reconciliation Support
- Track invoice status and identify discrepancies related to pricing, quantities, or proof of receipt.
- Support invoice reconciliation within Procure‑to‑Pay (P2P) systems.
- Maintain invoice logs and supporting documentation.
- Escalate unresolved invoice issues to procurement or finance partners for resolution.
- Operational & Administrative Support
- Maintain organized procurement documentation to support audit readiness and compliance.
- Support process adherence by following defined SOPs and escalation paths.
- Assist senior procurement staff with special projects and initiatives as assigned.
- Continuously learn procurement systems, policies, and best practices.
- Systems & Tools: The coordinator will support procurement activities using enterprise systems and tools, with training provided as needed. Systems may include:
- Ariba (requisitioning and purchase orders)
- SAP (financial and vendor data)
- Icertis (contract tracking)
- SharePoint (documentation)
- Microsoft Office tools – Access and Outlook (tracking, reporting and communication)
Requirements
- 4–7 years supporting procurement-related activities or comparable operational roles
- Foundational experience or strong interest in procurement, operations, or supply chain support functions
- Exposure to purchasing, invoicing, or financial processes preferred
- Working knowledge of ERP systems such as SAP and Ariba preferred
- Proficiency in Microsoft Excel, Word, and email tools
- Required Bachelor's degree in business administration, scientific discipline, or equivalent qualification
Please submit your resume to our network at https://www.stage4solutions.com/careers/ (please apply to the Business Operations Associate - Procurement & Operations Support– Pharma (Hybrid – Seattle, WA) role).
Please feel free to forward this project opening to others who may be interested.
Stage 4 Solutions is an equal-opportunity employer. We celebrate diversity and are committed to providing employees with an inclusive environment that is free of discrimination and harassment. All employment decisions are based on the job requirements and candidates’ qualifications, without regard to race, color, religion/belief, national origin, gender identity, age, disability, marital status, genetic information, or other applicable legally protected characteristics.
Compensation: $55/hr. - $57.13/hr.
