Business Operations Coordinator

KTS Management • Contract • New York City Metropolitan Area, US • 1m ago

Company Description

KTS Management is a privately held family office and management company overseeing a diverse portfolio of operating businesses and investments across the tri-state area. The organization supports multiple business verticals through strategic oversight, operational coordination, and centralized back-office management. KTS Management values professionalism, adaptability, strong communication, and operational excellence in fast-paced business environments.

Role Description

KTS Management is seeking a Business Operations Coordinator to support day-to-day operational coordination and administrative management across multiple business entities. This is a hybrid position based in North Jersey, with a combination of in-office and remote work.

The ideal candidate is highly organized, analytical, detail-oriented, and capable of managing multiple priorities simultaneously. This role involves supporting leadership through operational coordination, financial and administrative organization, internal communication, reporting, and project follow-through across various departments and business functions.

The position requires a proactive individual who can assist in maintaining organizational structure, tracking operational workflows, coordinating ongoing initiatives, and ensuring efficient communication between leadership, internal teams, and external stakeholders.

Responsibilities

Support daily business operations and back-office coordination across multiple entities
Track projects, operational priorities, deadlines, and follow-up items
Prepare spreadsheets, reports, summaries, and organizational documents
Assist with bookkeeping support, financial tracking, and bank statement organization
Utilize QuickBooks, Microsoft Excel, and internal systems to support reporting and operational management
Draft professional correspondence, internal communications, and business documents
Coordinate with internal teams, vendors, municipalities, and external partners as needed
Assist leadership with administrative and operational workflow management
Maintain organization across documentation, reporting systems, and business processes
Provide operational support for ongoing projects, initiatives, and business needs

Qualifications

2–5 years of relevant experience in operations, business coordination, administrative management, accounting support, or related fields preferred
Strong organizational and analytical skills with high attention to detail
Proficiency in Microsoft Excel and Microsoft Office Suite required
Experience with QuickBooks or bookkeeping systems required
Excellent written and verbal communication skills
Ability to multitask and manage responsibilities in a fast-paced environment
Strong problem-solving and follow-through abilities
Bachelor’s degree in Business Administration, Finance, Accounting, Management, or a related field preferred

Position Details

Hybrid work environment with partial remote flexibility
Based in North Jersey with occasional travel between office and business locations as needed
Full-time preferred
Immediate hiring

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