Business Operations Specialist

hackajob • Full-time • Bradenton, FL, US • $50k - $56k / year • 2d ago

hackajob is collaborating with Verisk to connect them with exceptional professionals for this role.

Description

The Business Operations Specialist supports the day-to-day operational needs of the office while serving as a key partner to the Business Operations Manager. This mid-level role supports critical functions including mail operations, office management, high-level meeting and presentation support, reporting, and employee culture initiatives. The Specialist also serves as backup for executive travel coordination. The role requires strong organizational skills, attention to detail, sound judgment, and the ability to manage shifting priorities in a fast-paced environment. This role is not directly client facing, but you will work closely with outside vendors and internal staff in multiple disciplines. Successful communication, timely responses, problem solving, and providing overall excellent customer service is key to this role. If you thrive in a fast-paced environment that emphasizes individual accountability with the support of a team structure, come join us!

Responsibilities

Serve as a contact for building management and vendors on-site
High-level meeting and presentation support, branding updates and marketing projects
Work closely with the Business Operations Manager to post up to date information through employee channels Compass, Highspot, Viva Engage
Assist with creation of quarterly newsletter
Assist with link creation, reporting and other Business Operations requests from our team distribution list
Pick up and process physical mail from multiple locations
Work with mail vendors to ensure timely delivery of all mail and packages
Manage mail portals and inboxes and process all electronic mail
Find efficiencies for faster mail processing, assist with assigning mail tasks daily
Process mail through internal systems (Crosspoint, Index Expert, Relay Navigator, etc.)
Monitor Mail Team distribution list emails and highlight items for follow up as necessary
Send outgoing mail, releases, proof of representations letters, CD requests etc. as requested by all Services departments
Coordinate ordering and stocking of office supplies
Maintain the front desk area as well as conference room
Assist with celebrations and employee engagement events on-site
Act as a back up to our Executive Assistant for booking travel and calendaring
Assist with other Business Operations duties as assigned

Qualifications

Detail-oriented, organized, quality-focused and results-driven
Customer service and communication skills, both verbal and written
Excellent technical skills and strong proficiency in Microsoft Office, with advanced PowerPoint, Excel and SharePoint skills.
Experience with Co-pilot, Power Automate or Power BI is a plus
Experience supporting office logistics, meetings, or events
Ability to manage competing priorities with minimal supervision.
Strong communication, organizational, and problem-solving skills
Desire to work in a fast-paced, professional, team-focused environment
Flexible and adaptable
Have a reliable vehicle and the ability to pick up mail at an outside location 1 to 2 times per week
2-4 years’ experience
Bachelor’s degree preferred