Summary:
Reporting to the Chief Revenue Officer, the Executive Assistant is responsible for providing administrative support and performs secretarial duties.
Essential Duties And Responsibilities
- Coordination, document creation, general processing, and routing of documents, business plans and other work product generated by the CRO and the broader revenue and marketing team.
- Creates memoranda and reports, many of which may be of a confidential nature.
- Composes routine correspondence, basic forms and conducts some research that does not require the executives’ direct involvement.
- Maintains records and files for the CRO, including highly confidential files and documents.
- Handles large meeting coordination, including meetings with other C-Level executives at partner organizations
- Screens telephone calls and visitors; takes messages, directs callers to the appropriate point and responds directly to calls not requiring the executives’ attention.
- Makes travel arrangements and assists in scheduling meetings, including arranging facilities, equipment, etc.
- Makes appointments and maintains a calendar for the CRO as necessary.
- Opens, screens and distributes mail, shipments, etc.; directs mail to other departments as appropriate; prepares outgoing mail, faxes, shipments, etc. including special handling requirements such as overnight delivery.
- Compiles data for status reports and related issues and conducts research and compiles and types statistical reports.
- Prepares expense reports.
- Maintains confidentiality of all corporate, personnel and research matters
- Other duties as assigned by the CRO.
Requirements
Minimum Education and Experience Requirements
- Minimum 3-5 years or equivalent work-related experience supporting executives necessary.
- Demonstrated ability to handle confidential information appropriately.
- Highly proficient in the following software programs: (Word/Excel/PowerPoint, databases).
- Extensive experience in administrative preparation of presentations.
- Excellent written and verbal communication skills.
- Ability to stay focused, efficient, and effective in managing multiple priorities.
- Professional demeanor and ability to defuse emotional situations in a calm manner.
- Strong interpersonal skills and good judgment.
- Proven ability to work independently to achieve accomplishments.
- Ability to communicate effectively with all levels of employees and outside contacts.
- Mature, energetic with a ‘let’s roll up our sleeves’ attitude
- Proven ability to effectively collaborate with internal team, cross-functional team, and external parties.
- Ability to provide after hour and flexible support a must.
Preferred
- Team and/or sports experience.
- Knowledge of MLB policies and procedures.
Physical/Environmental Requirements
- Office: Working conditions are normal for an office environment. Work may require occasional weekend and/or evening work.
Compensation:
The projected annual salary range for this position is $42,375.00 - $56,863.00 per year. Actual pay is based on several factors, including but not limited to the applicant’s: qualifications, skills, expertise, education/training, certifications, and other organization requirements. Starting salaries for new employees are frequently not at the top of the applicable salary range.
Benefits:
The Nationals offer a competitive and comprehensive benefits package that presently includes:
- Paid vacation and sick leave, paid holidays throughout the year and a holiday break in December
- Medical, dental, vision, life and AD&D insurance
- Short- and long-term disability insurance
- Flexible spending accounts
- 401(k) and pension plan
- Access to complimentary tickets to Nationals home games
- Employee discounts
- Free onsite fitness center
Equal Opportunity Employer:
The Nationals are dedicated to offering equal employment and advancement opportunities to all individuals regardless of their race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, genetic information, disability, or any other protected characteristic under applicable law.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
