About us

NxtWave is a fast-growing Ed-Tech startup revolutionizing the 21st-century job market by transforming into highly skilled tech professionals. We're backed by leading investors and have received accolades for our excellence in education.

Job Title: Business Operations Associate

Job Description:

We're looking for a highly organized and detail-oriented Session Coordinator to join our team. As a Session Coordinator, you will play a critical role in ensuring the smooth execution of video recording sessions, maintaining detailed tracking sheets, and acting as a communication bridge between the studio team, content team, and stakeholders.

Key Responsibilities:

- Session Coordination: Coordinate with speakers, editors, and POCs for scheduled recordings. Ensure session flow and timelines are followed as per the shoot plan.

- Documentation & Tracking: Maintain detailed tracking sheets for video recordings, edits, and reviews. Update the status of each session (Recorded, Editing, QC, Final Link, etc.).

- Communication Bridge: Act as a communication bridge between the studio team, content team, and stakeholders. Collect edit points and feedback from POCs/speakers and ensure proper updates are made to the editors.

- Logistics Support: Assist in arranging studio equipment, confirming speaker availability, and organizing session resources. Travel to multiple locations to set up studios in speaker locations (if needed). Track petty cash usage, raise requests for purchases, and travel bookings (if needed).

- Quality & Review Management: Ensure every video has been reviewed, edited, and uploaded properly. Help schedule review calls and gather final approvals before upload.

- Daily Reporting: Submit daily updates on studio activities (sessions recorded, pending, edited, and reviewed). Share updates with team leads and relevant stakeholders through sheets or dashboards.

- Backup & Uploads: Ensure video files are backed up properly in Google Drive/AWS and linked to the master tracking sheet. Support with AWS S3 link uploads and thumbnail confirmation.

Requirements:

- Excellent organizational and time management skills

- Strong communication and interpersonal skills

- Ability to work in a fast-paced environment and adapt to changing priorities

- Basic knowledge of video production and editing software (optional)

What We Offer:

- Opportunity to work with a dynamic and growing team

- Collaborative and supportive work environment

- Competitive compensation package

- Professional growth and development opportunities

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