Candidates must be comfortable working onsite 5x a week.

We are hiring an Executive Assistant to support our client’s Finance and Commercial leadership as the company scales. This role is foundational to how the leadership team operates day to day, ensuring clarity, coordination, and operational excellence across a fast-moving, high-expectation environment.

This role supports approximately five senior leaders and is not transactional or reactive. It requires strong judgment, exceptional organization, and the ability to anticipate needs, manage complexity, and bring structure to busy executive schedules.

This role is fully in-office and ideal for someone who thrives as a central point of coordination and enjoys being trusted with responsibility, discretion, and follow-through.

Role Overview

As Executive Assistant, you will play a critical role in supporting the Finance and Commercial executives by managing complex calendars, coordinating meetings, and handling day-to-day operational needs that allow leaders to stay focused on strategic priorities.

You will own multi-party scheduling across several executives, serve as a central intake point for requests and questions, and ensure meetings are well-prepared, well-run, and followed through on.

While travel logistics are handled separately, this role will frequently coordinate business dinners, working sessions, and internal team meetings. Success in this role comes from attention to detail, calm execution, strong communication, and the ability to anticipate needs before they become issues.

What You’ll Own

Provide dedicated administrative and operational support to Finance and Commercial executives
Manage complex calendars across multiple leaders, prioritizing requests and resolving conflicts
Serve as a primary intake point for scheduling, questions, and administrative requests
Coordinate internal and external meetings end to end, including agendas, materials, logistics, and follow-ups
Prepare, organize, and maintain documents, presentations, and briefing materials
Arrange business dinners and working meals, including restaurant research and reservations
Track action items, next steps, and requests to ensure timely follow-through
Maintain organized records of meetings, materials, and communications
Anticipate scheduling or logistical challenges and proactively resolve them
Handle sensitive information with discretion, professionalism, and sound judgment

Who You Are

Experience

3–7 years of experience in an executive assistant or administrative support role
Experience supporting multiple leaders simultaneously
Strong background in calendar management, meeting coordination, and administrative workflows
Experience working in fast-paced, high-expectation environments such as tech, finance, or startups

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