Position Overview:

The Business Operations Coordinator is a vital part of our roofing and construction company, ensuring seamless coordination between administrative operations, project management, and team support. This role requires a proactive, detail-oriented professional with a deep understanding of the roofing and construction industry, as well as the ability to foster a positive team spirit.

Key Responsibilities:

1. Office Operations:

• Oversee daily office operations, ensuring a well-organized and productive workspace.

• Manage schedules, team meetings, and internal communications to streamline workflows, and supply management.

• Maintain accurate records for projects, permits, and vendor agreements.

• Ensure office spaces are maintained, safe, and equipped to promote productivity.

2. Administrative Support:

• Manage and coordinate internal communications, calendars, and meetings.

• Assist with the preparation of reports, presentations, and other documentation.

3. Human Resources Coordination:

• Support HR processes, including onboarding, employee scheduling, and maintaining personnel records.

• Act as a liaison for employees, addressing questions about office policies or benefits.

4. Vendor and Budget Management:

• Coordinate with vendors and service providers to maintain office equipment and services.

• Assist in tracking office budgets, invoicing, and expense reports.

5. Project Coordination:

• Support project managers with scheduling, documentation, and client communications.

• Coordinate materials, deliveries, and timelines to keep roofing and construction projects on track.

• Serve as the point of contact for clients to address inquiries and ensure satisfaction throughout the project.

6. Vendor and Contractor Relations:

• Work closely with vendors, suppliers, and subcontractors to ensure timely delivery of materials and services.

• Negotiate contracts and maintain strong relationships with partners in the roofing and construction industry.

7. Compliance and Safety:

• Maintain up-to-date knowledge of roofing and construction regulations, ensuring compliance across all projects.

• Support the implementation of safety protocols and training programs for staff.

8. Budget and Financial Oversight:

• Assist in tracking project budgets, managing invoices, and processing payroll.

• Ensure efficient allocation of resources to optimize project profitability.

9. Leadership and Team Support:

• Serve as the go-to resource for team members, facilitating collaboration and resolving operational challenges.

• Support company leadership with administrative tasks and special projects.

10. Team Spirit and Culture:

• Promote a collaborative and motivated work environment.

• Plan team-building activities and recognize employee achievements to boost morale.

• Act as a liaison between management and team members to address concerns and build trust.

Qualifications:

• 3 plus years of experience in Roofing/Construction office management, operations, & administration.

• Proven experience in office management, operations, or administration.

• Strong organizational skills with the ability to manage multiple projects and deadlines.

• Proficiency in office software (e.g., MS Office, Google Workspace) and familiarity with project management tools is a plus.

• Excellent communication and interpersonal skills.

• Ability to adapt and problem-solve in a fast-paced environment.

• Familiarity with construction management software and tools (e.g., Buildertrend, Procore, QuickBooks).

• Knowledge of permits, contracts, and safety regulations in roofing and construction.

• Excellent interpersonal and communication skills, with a focus on fostering team spirit and client satisfaction.

Key Competencies:

• Attention to detail & results -driven mindset.

• Adaptability in a fast-paced, construction focused environment.

• Proficient in Technical and Business Writing.

• Resourceful and proactive.

• Leadership and team-oriented mindset and problem solving.

• Strong decision-making skills.

• Passion for building strong teams and client/vendor relationships.

****This role combines operational leadership with hands-on involvement in roofing and construction projects while fostering a positive and productive company culture.****

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