Overview

We are seeking a highly organized and detail-oriented Business Operations Associate to support day-to-day administrative, HR, and operational functions. This role is ideal for someone who thrives in a fast-paced environment, is process-driven, and can manage sensitive information with discretion.

Key Responsibilities

Manage employee lifecycle processes, including onboarding, offboarding, and new hire orientation
Prepare, distribute, and maintain offer letters and employee agreements
Track and support the employee performance review process, ensuring timely completion
Maintain accurate and up-to-date employee records; document employee-related matters as needed
Assist with unemployment claims and employee benefits administration, coordinating with external partners as needed
Manage and track state registrations and filings to support ongoing compliance requirements
Support insurance administration, including documentation, renewals, and coordination with providers
Support HR compliance initiatives, including maintaining required workplace postings and tracking adherence to meal and rest break policies
Support payroll administration, including reviewing timesheets, ensuring data accuracy, and coordinating payroll through Gusto
Oversee and complete administrative tasks within the Gusto platform
Assist with 1099 processing and preparation of year-end tax documentation
Support recruiting operations, including LinkedIn management, interview coordination, and candidate communication
Provide general administrative and operational support across departments
Monitor key business registration, permit and license deadlines and execute required filings
Support sales tax registration and assist in compiling data for tax reporting

Qualifications & Skills

· 3–5 years of relevant industry experience required

· Highly proficient in Microsoft Excel and comfortable working with data

· Financially savvy with a strong understanding of business operations

· Strong communication skills, both written and verbal

· Highly detail-oriented and process-driven

· Quick learner with the ability to adapt in a dynamic environment

· Trustworthy and capable of handling confidential and sensitive information

Preferred Attributes

· Strong organizational and time management skills

· Ability to multitask and prioritize effectively

· Proactive mindset with a problem-solving approach

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Business Operations Associate