Operations & Admin Assistant – Proven Progression (Hybrid, Seeley Lake / Missoula, MT)

$20–$35/hr, depending on experience | Part-time

Proven Progression is a small backcountry snowmobile company based in Seeley Lake, Montana. We run clinics, build mod sleds, rent sleds, make films and content, sell products, and put on events. We have a team of three but need an additional team member, with a diversified skill set.

I’m looking for one organized, reliable person to run the admin and operations side of the business and be my right hand for both business and personal admin. You’d be keeping clinics, events and the day-to-day running smoothly so I can focus on guiding and growing the company.

HOURS

In season (September–March): 20–30 hours a week, sometimes more
Off season (March–September): 10–20 hours a week
Mostly remote, with regular in-person work in Seeley Lake and Missoula

WHAT YOU’LL DO

Clinic admin

Send waivers and rental forms, follow up until they’re signed, and check them for accuracy and health info
Send pre-season and pre-clinic emails, answer client questions, keep in touch with clients
Send invoices and confirm payments before each clinic
Manage the clinic waitlist

Events

Coordinate Beyond the Backcountry and other events: timelines, athletes, sponsors, venue

Bunkhouse and trips

Schedule cleaners and keep the bunkhouse stocked, including regular Costco runs
Coordinate meals for clinics
Build itineraries and book travel for out-of-area clinics and trips

Operations

In-person sales support, shipping and receiving, inventory
Organize footage and files, send them to editors, schedule posts
Basic creative work like simple graphics and social posts from templates
Follow up with vendors and sponsors
Manage my calendar and inbox
Personal admin and whatever else comes up

WHO YOU ARE

Organized and reliable, and you follow through without being reminded
Comfortable working on your own and juggling a lot during busy season
Live within driving distance of Seeley Lake or Missoula, with a reliable vehicle
Comfortable with email, Google Drive, Dropbox, basic online tools and AI assistants
MUST HAVE sales or operations management experience
Strong proficiency with Microsoft 365, including Outlook, Word, Excel, Teams, and related applications.
Strong organizational and time-management skills with demonstrated attention to detail.
Ability to prioritize multiple responsibilities and meet deadlines with limited supervision.
Demonstrated ability to work independently, identify issues, and follow tasks through to completion.
Strong written and verbal communication skills.
Professional judgment and discretion when handling confidential or sensitive information.
Comfortable working in a growing organization where responsibilities and priorities may evolve.

TO APPLY
Send your resume and a few sentences about why this role fits you.

Pay: $20.00 - $37.00 per hour

Expected hours: 10.0 – 30.0 per week

Application Question(s):

Do you enjoy challenging work?
Are you capable of high-pressure tasks?

Experience:

Sales or Management: 1 year (Required)

Ability to Commute:

Seeley Lake, MT 59868 (Required)

Work Location: Hybrid remote in Seeley Lake, MT 59868

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