Together we are creating a personalised global eco system designed for the future of work.
With our values and pillars in mind, we design environments where people love to work. Spaces where people can create and be productive. Homes away from home. We embrace a win-win mindset with our friends of the brand and through hard work, innovation, and a low waste culture, we provide the best office space solutions for our clients.
However, it’s not just about office space, our mission is to connect people to one another and to their neighbourhoods, strengthening community while maintaining privacy.
Joining our team is all about being part of a high growth, fast moving, and ambitious company. We are looking for people with a proactive approach, who are true team players, with a mindset to help us scale in structured and creative ways.
What you can expect from the role:
Business rates:
- Keep a tracker / spreadsheet (“Business rates tracker”) of all business rates for all locations and units for completeness and accuracy.
- Update the “Business rates tracker” regularly for any changes to client occupancy, reliefs, refunds, payments made, etc.
- Ensure all clients have signed authorisation forms so that Canvas can handle business rates on their behalf
- Ensure all bills are paid promptly, either via direct debit set-up or via bank transfers
- Apply to the Local Council for any reliefs / refunds#
- Follow-up with Local Councils for any business rates bills and refunds
- Liaise with external advisor, Avison Young, and deal with any queries form the Local Councils
- Liaise with external advisor, Avison Young, to find appropriate business rates strategy for new buildings being opened.
Utilities:
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Managing utilities contracts across portfolio
- Keep a tracker / spreadsheet “Utilities tracker” of all meter locations, numbers, energy provider, unit prices, direct debit dates, contract renewal dates, etc.
- Work with energy brokers to obtain best prices on contract renewals.
- Work with Operations team to ensure that meter readings are being taken on-time and regularly.
- Setting-up DDs for payment of bills.
- Ensure all bills are received and logged on the accounting systems (Hubdoc / Xero).
- Querying any high invoices and getting credits, as appropriate.
Insurance:
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Deal any queries with company insurance contract renewals.
- Deal with any queries regarding any insurance claims.
Process and admin support:
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Support other Canvas team members with any other / ad-hoc admin support with any finance processes.
What we offer:
We’re a fast-growing company with exceptional career growth opportunities. We offer great benefits such as Vitality Health, Dental and Hearing Insurance, enhanced parental leave options, a bring your dog to work policy, share options, regular social events, and loads more.
