Muck Rack is the leading SaaS platform for public relations and communications professionals. Our mission is to enable organizations to build trust, tell their stories, and demonstrate the unique value of earned media. Muck Rack's AI-powered, comprehensive, and integrated platform streamlines the PR workflow to help businesses generate positive media coverage, monitor mentions to manage brand reputation, and analyze PR's impact on business outcomes. By combining media database, monitoring, and reporting into one dynamic platform, we empower teams to collaborate seamlessly, pitch effectively, and analyze results faster and more efficiently.
Founder-controlled, fully distributed, and growing sustainably, Muck Rack has received several awards for its unparalleled culture and product from organizations like Inc., Quartz, G2, and BuiltIn. We value resilience, transparency, ownership, and customer devotion, and infuse these values into everything we do.
We're looking for a collaborative and highly organized Administrative Assistant, GTM to join our team and drive team efficiency and culture by ensuring leaders are well-prepared, meetings and events run seamlessly, and high-quality materials and projects support team goals.
As an Administrative Assistant, GTM, your mission will be to support our Chief Revenue Officer (CRO) and Go-to-Market team by coordinating schedules across time zones, ensuring thorough preparation, and driving team alignment through event planning, high-quality materials, and impactful projects. You should be excited about working collaboratively with internal team members and external stakeholders
- Coordinate meetings across multiple time zones for prospects, customers, candidates, and internal teams
- Support executive preparation and ensure that our Chief Revenue Officer has the necessary information and context ahead of every meeting
- Assist with scheduling and logistics for interviews, weekly workshops, team dinners, and other key gatherings
- Book virtual and in-person meals and events, take detailed meeting notes, and prepare meeting briefings and potentially some light presentation material
- Coordinate gift orders for team members, customers, and prospects to strengthen relationships and team culture
- Take on ad-hoc initiatives like drafting team announcements and creating high-quality materials that support team goals
- Meeting Efficiency and Preparation
- Event and Project Execution
- Material Quality and Impact
- Optimizing the time and calendar of the CRO to drive effectiveness
- 2-4 years of administrative experience supporting a revenue executive, with experience working in a GTM organization and interfacing with customers – preferably within a B2B Tech/SaaS experience
- Experience working in a completely distributed (non-office) environment
- Proven ability to work closely with customers and prioritize their needs to deliver exceptional service and support
- Tech savvy and familiar with Google Calendar, Gmail, Slack, Google Presentations/PowerPoint and Zoom
- Have exceptional verbal and written communication skills, both internally and with customers, with a finely tuned attention to detail
- Have excellent time and project management skills, with an ability to prioritize and evaluate trade offs
- Proactive self-starter who anticipates needs, plans weeks or months ahead, and stays prepared for evolving priorities
- Are comfortable managing up to get timely answers and push decisions forward
- Foster a "Winning Together" culture by consistently demonstrating a positive attitude, collaboration, and proactive support for team goals
Below you'll find an outline of the interview plan for this role. Please note that this is what we expect the process to look like; we may ask you for supplemental information or require an additional step before making a final decision.
- 15-30 min interview with a member of our Talent Team
- Two 30-minute Zoom interviews with the hiring manager, focused on skills, experience, and team fit
- Skills assessment (2 hours max)
- Peer interviews with several team members
In the US, the base salary for this role is between $75,000 - $80,000, depending on skills and experience. Total compensation for this role consists of base salary, and a quarterly bonus plan. We take a geo-neutral approach to compensation within the US, meaning that we pay based on job function and level, not location. For all other countries, we have competitive pay bands based on market standards.
Remote Work, Forever. We're a fully distributed team and have pledged to remain that way forever. We offer employees a full home office setup, phone & internet reimbursement, and a monthly coworking membership. We build culture through virtual and in-person team bonding opportunities including team lunches, friendly competitions, and celebratory events!
Transparent Compensation. We offer competitive geo-neutral pay in the U.S. and review compensation at least once annually to ensure internal equity and alignment with the external market. Depending on the role, we offer either a standardized bonus program or attainable commission structure and an opportunity to earn equity in the company. All employees are eligible for our 401(k) plan* with employer contributions.
Health & Wellness*. Muck Rack provides comprehensive health, dental, vision, disability and life insurance for employees and their families. We offer a high-deductible health plan with 100% premium coverage for individuals, as well as a range of other plan options. Our team also has access to 24/7 Virtual Care, an Employee Assistance Program, employer-funded HSA contributions, and other pre-tax benefits. Team members have access to a quarterly wellness stipend and a free Headspace subscription.
PTO and Family Benefits. Our team enjoys 4+ weeks of off-the-grid PTO, paid sick/mental health days and 13 paid holidays, which can be exchanged for additional PTO with our "Holiday Swap Program." We also provide up to 16 weeks of fully paid parental leave.
Personal & Professional Development. We grow talent by creating internal pathways for advancement and promotion. Muck Rack conducts bi-annual performance reviews, hosts team-wide workshops, and offers management training and leadership training opportunities. We also provide unlimited subscriptions to L&D platforms including Coursera & O'Reilly, as well as 2 additional days of PTO to dedicate to learning and development.
Culture of Inclusion. We know that diverse perspectives breed innovation and help us better serve our customers. We are committed to ensuring employees feel their identities are valued and that people of all backgrounds and points of view are treated equitably.
Customer-First. Founder-controlled means we have the freedom to be nimble, highly collaborative and innovative, building forward-thinking products that enable 3,000+ companies around the world to build trust, tell their stories and demonstrate the unique value of earned media.
- These benefits are specific to US-based employees. In some, but not all, cases we are able to offer equivalent benefits to employees located outside of the United States.
While we are a fully distributed team, we do have limitations on where we can hire and maintain a list of acceptable working locations based on job function. If we are unable to hire in your current location for the role for which you applied, you will be notified via email. While we enjoy many benefits as a permanently distributed and remote company, we cannot always support relocation or extended travel and have guidelines in place to ensure compliant work away from your designated permanent residence.
If you're excited about an opportunity at Muck Rack but your experience doesn't align perfectly with the requirements of the role outlined here, please don't let it stop you from applying. We're committed to building a diverse and inclusive workplace, and we want to hear from you. You may be a great fit for this role or another position on our team. We deliberately encourage individuals from all backgrounds, including race, gender identity, sexual orientation, and disability status to apply for positions. We are an equal opportunity employer and we're committed to a fair and consistent interview process and candidate experience.
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