The Company
Envision is a leading sustainability and energy consultancy that provides specialist support towards sustainability within the built environment. With four directors at the helm, we have experienced a rapid growth over the last few years and are looking to expand our operations team to provide vital support services as we expand further.
Envision specialises in providing end-to-end support to its real estate clients. We pride ourselves on fostering a flexible, creative and fun working environment.
We take pride in our pro-active approach, supporting our clients with close and tailored support. Our pragmatic and hands-on approach means that we are retained by the largest UK property funds, publicly listed developers as well as leading constructors.
Our team (currently 28 employees) is based across two offices, one in London and one in Oxford. This role fits within the Operations team which includes the Finance/Operations Administrator and the Finance Manager.
The Role
We are looking for an organised and enthusiastic individual to provide administrative support across operations, finance, and HR. Based across our London and Oxford offices, this varied role is suited to someone who enjoys working with people, keeping processes running smoothly, and contributing to a positive and well-managed office environment.
The role will involve, but will not be limited to:
Business & HR Administration (30%)
- Answer calls to the London and Oxford office mainlines.
- Manage shared inboxes and respond to enquiries.
- Schedule meetings, send invitations, and book meeting rooms.
- Print, prepare, and post documents when required.
- Support Directors with administrative tasks.
- Order gifts and refreshments for networking events.
- Prepare new starter documentation and employee forms.
- Coordinate onboarding activities, including communications, contracts, offer letters, and employee documentation.
- Maintain accurate employee records and support HR administration processes.
Finance Administration (25%)
- Process supplier invoices and upload supporting documents to QuickBooks.
- Review, organise, and file receipts and expense claims.
- Support finance administration and record keeping.
Facilities Management (20%)
- Maintain a tidy, organised, and professional office environment.
- Coordinate office maintenance and supplier requests.
- Manage kitchen areas and office supplies.
- Support office and storage reorganisation projects.
IT Asset Management (10%)
- Maintain the IT asset register and equipment inventory.
- Organise and track office IT equipment, including headsets, keyboards, and mice.
Sustainability & Project Support (10%)
- Compile carbon footprint and sustainability-related data.
- Prepare project questionnaires and support project administration activities.
Ad Hoc Business Support (5%)
- Assist with special projects and additional administrative tasks as required.
About You
The successful candidate should be highly motivated, organised and possess excellent IT skills.
Essential
- Right to work in the UK without requiring sponsorship.
- Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and Teams.
- Familiarity with AI tools and their application in an office environment.
- Strong organisational and administrative skills with excellent attention to detail.
- Ability to manage multiple tasks and prioritise workload effectively.
- Strong communication and interpersonal skills.
Desirable
- Undergraduate degree in Business, Human Resources, Management, Finance, or a related field.
- Experience using QuickBooks or similar accounting software.
- Interest in developing a career in operations, finance, or HR administration.
- Previous administrative experience gained through employment, internships, placements, volunteering, or university projects.
Job Types: Full-time, Permanent
Pay: From £27,000.00 per year
Benefits:
- Company events
- Company pension
- Cycle to work scheme
- Enhanced maternity leave
- Enhanced paternity leave
- Life insurance
- Paid volunteer time
- Private dental insurance
- Private medical insurance
- Sick pay
Ability to commute/relocate:
- London W1T 1AF: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Are you comfortable attending the office for the required 3 days a week?
Education:
- A-Level or equivalent (preferred)
Experience:
- Administrative: 3 years (preferred)
- Microsoft Excel: 1 year (required)
Language:
Work authorisation:
- United Kingdom (required)
Work Location: Hybrid remote in London W1T 1AF
