The Company
Envision is a leading sustainability and energy consultancy that provides specialist support towards sustainability within the built environment. With four directors at the helm, we have experienced a rapid growth over the last few years and are looking to expand our operations team to provide vital support services as we expand further.
Envision specialises in providing end-to-end support to its real estate clients. We pride ourselves on fostering a flexible, creative and fun working environment.
We take pride in our pro-active approach, supporting our clients with close and tailored support. Our pragmatic and hands-on approach means that we are retained by the largest UK property funds, publicly listed developers as well as leading constructors.
Our team (currently 27 employees) is based across two offices, one in London and one in Oxford. The Operations Team, consisting of three people, is based across the two offices.
The Role
This is an excellent opportunity for an experienced Operations Administrator looking to take the next step in their career. Based in our London office, you will join our growing team, directly reporting to the Business Operations Manager, where you will provide business operations support across both our London and Oxford offices.
The role will involve, but will not be limited to:
General Office Organisation:
- First point of contact for incoming telephone enquiries & general queries
- Maintaining office supplies
- Organising business cards & promotional stationary
- Managing IT equipment & register
- Organising software licenses
- Liaising with our external IT Support team
- Liaising with building management teams (London & Oxford)
- Supporting the implementation of new IT systems
Finance Support:
- Supporting Finance Manager with invoicing and debtors/debt chasing
- Managing staff Expenses & receipts
- Co-ordinating the Company’s Carbon Footprint process
HR administration:
- Supporting staff recruitment, onboarding, training & personnel documentation
- Undertaking DSE checks
Organising Company insurance & registrations:
- PL & EL insurance renewals, Healthcare and Life Assurance renewals, Atlas Citation (HR system), Synergy, etc
Additional
- Admin support for projects & proposals
- Supporting organisation of Company events, meetings & staff socials
- Supporting company marketing; LinkedIn, website, etc
- Deputising for the Business Operations Manager & Finance Manager when on leave
- Ad-hoc tasks as necessary to ensure the smooth running of the company
About You
The successful candidate should be highly motivated, organised and possess excellent communication skills.
Essential Requirements:
- 3+ years’ experience in a similar role within the consultancy sector or a similar small organisation
- Strong organisational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
- Good communication skills and excellent report formatting skills
- Proven experience in a senior administrator role with exceptional multi-tasking abilities
- An understanding of GDPR and dealing with confidential/sensitive information
- Knowledge of Office Administrator responsibilities, systems and procedures
- Highly proficient in MS Office (MS Word, MS Excel and MS Outlook, in particular)
- Experience of dealing with payments and financial queries
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills.
Job Type: Full-time
Pay: £25,000.00-£30,000.00 per year
Benefits:
- Company events
- Company pension
- Cycle to work scheme
- Discounted or free food
- Employee mentoring programme
- Enhanced maternity leave
- Enhanced paternity leave
- Financial planning services
- Health & wellbeing programme
- Life insurance
- Paid volunteer time
- Private medical insurance
- Sick pay
- Work from home
Schedule:
Language:
Work Location: Hybrid remote in London W1T 1AF
