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Executive Assistant & Business Operations Manager

VBASE® Oil Company • Full-time • Remote (South Carolina, United States, US) • 3m ago

Executive Assistant & Business Operations Manager

📍 On-site (No remote option) | Full-time in Pendleton, SC

💼 $60,000–$90,000 + performance bonus + benefits

🛠 Executive Support | Operations | Sales & Logistics | Hiring | Internal Execution

About VBASE

VBASE is scaling globally with its high-performance, bio-based oils. We're looking for someone who gets excited about doing big things and isn’t afraid to be stretched. This is a unique opportunity to join a mission-driven team and make a real impact. We’re hiring a high-energy, no-nonsense Executive Assistant & Business Operations Manager who thrives in organized chaos, wears multiple hats with ease, and injects clarity, structure, and momentum into everything they touch.

About the Role

This role combines high-trust executive support with high-impact business operations. You’ll work directly with the CEO and leadership team to drive internal execution, manage communications, organize systems, and keep the business running efficiently day to day. You’ll own everything from calendar control and meeting prep to hiring coordination, logistics, and team operations.

You must love structure, move quickly, and bring energy into every room. This is a startup role, not a clock-in/clock-out gig. If you're in the game to win and want to make a real difference at the heart of a company on the rise, this role is for you.

What You'll Do

Executive Support & Calendar Management

Own the CEO’s calendar, inbox prep, meeting scheduling, and day-to-day prioritization. Make things run smoothly.

Meeting & Workflow Coordination

Prepare agendas, track follow-ups, and manage internal cadences. Help the team stay focused and aligned.

Sales & Customer Support Assistance

Support the commercial team with sample coordination, CRM maintenance, quote follow-ups, and internal tracking.

Logistics & Operations Support

Coordinate orders, vendors, shipping, and inventory updates. Keep our supply chain moving without bottlenecks.

Administrative & Project Support

Distribute key documents, manage files, handle correspondence, and support the CEO with special projects.

Hiring Coordination

Own recruiting logistics: job postings, resume review, interview scheduling, and candidate communication.

Travel & Event Planning

Book travel for the CEO and team. Organize tradeshow logistics, conference schedules, and internal events.

Communications & Content Support

Help draft and edit content, internal memos, and LinkedIn posts. Support light marketing and company updates.

What We’re Looking For

5+ years in executive support, business operations, or a hybrid role
Experience in a fast-moving startup or founder-led company
Strong organizational, prioritization, and communication skills
Energetic, resourceful, and solutions-oriented mindset
Comfortable being available after hours when needed to support urgent business needs
Experience with Microsoft 365, CRM tools, LinkedIn, and internal systems
Bonus: knowledge of project management tools, QMS systems, or supply chain processes

You’ll Succeed Here If You:

Can be trusted to represent the CEO and the company with professionalism, integrity, and sound judgment
Thrive in a mix of strategic and tactical work
Are energized by structure, systems, and accountability
Are the most organized person in the room and love setting the pace
Like being the glue that holds a high-performance team together
Are calm under pressure and enjoy making things run smoothly

Compensation & Benefits

💵 $60,000 – $90,000 base salary, depending on experience

🎯 Opportunities for stock options or equity participation

🏥 Full-time with benefits (medical, dental, life, 401K)

🕒 In-office, Monday–Friday (no remote option)

+ U.S. Citizenship or active green card status required in compliance with ITAR regulations. All employment offers subject to internal E-Verify processes.

Your 3–6 Month Scorecard

CEO calendar and communication runs with clarity and precision
Team meetings are consistent, well-prepped, and result in follow-through
Hiring moves forward quickly and efficiently
Logistics, sales support, and documentation are seamless
CEO and leadership team trust you to lead, coordinate, and get ahead of problems

Ready to be the trusted right hand behind a company on the rise?

Apply now or visit vbaseoil.com to learn more. If you’re the kind of person who’s early, sharp, organized, and all-in, this could be your next great role.