Contract Type: Part-Time / Freelance (One day a week, spread Mon-Fri)
Term: 12-month contract (with potential to extend)
Location: Remote / Hybrid
Start Date: ASAP
To apply: Please send a CV and covering letter explaining how you meet the criteria outlined below to recruitment@girlsirate.com. Unfortunately, we are unable to consider applications sent via LinkedIn
About Girls I Rate
Girls I Rate (GIR) is a non-profit CIC founded by Grammy-nominated songwriter Carla Marie Williams MBE, dedicated to celebrating, empowering, and creating opportunities for women and girls in the creative industries. Through residencies, mentoring, campaigns and advocacy, we’re building a safer and more equitable creative future.
Role Overview
We’re looking for a highly organised and proactive Operations Manager to lead on the internal infrastructure of Girls I Rate. This is a senior role supporting the backbone of the organisation, managing core operations including HR, contracting, recruitment, governance, and day-to-day administration.
The successful candidate will bring strong experience in operations within the creative, community or non-profit sectors, and will have a solid understanding of CIC structures, governance, and legal responsibilities.
This is a strategic and hands-on role, ideal for someone who thrives in a purpose-driven, fast-paced environment and wants to help GIR grow sustainably and compliantly.
Key Responsibilities
- Governance, CIC Operations & Compliance
- Ensure GIR meets its legal obligations as a Community Interest Company (CIC)
- Maintain accurate and up-to-date governance records, including Companies House filings, board meeting notes, and policy registers
- Track board meetings, minutes, reporting deadlines, and CIC-related documentation
- Ensure organisational compliance with GDPR, safeguarding, equity policies, and other statutory requirements
- Liaise with legal, HR or finance advisors where necessary
HR & People Operations
Oversee onboarding/offboarding of staff, freelancers, and interns
Maintain internal HR records and documentation
Support a healthy, inclusive workplace culture aligned with GIR values
Coordinate team availability, holidays, and general scheduling
Recruitment & Resourcing
Manage recruitment processes for new roles and freelance support
Draft job descriptions, shortlist candidates, issue contracts
Maintain an up-to-date recruitment/resourcing tracker
Contracts & Administration
Draft and manage freelance contracts, consultancy agreements, NDAs
Ensure contract records are filed and stored securely
Track deliverables, contract timelines, and renewal dates
Organisational Systems & Delivery Support
Oversee GIR’s administrative systems (Dropbox, Notion, Google Workspace etc.)
Keep project logs, risk registers, staff trackers and document libraries updated
Support project managers with planning tools, budgets, and templates
Liaise with finance to ensure smooth invoice processing and budget reconciliation
Person Specification
Essential:
At least 3 years’ experience in an operations or project management role
Strong understanding of CIC governance, compliance, and legal responsibilities
Experience managing HR processes, contracts, and team operations
Excellent organisational and communication skills
Proven ability to work independently, handle sensitive data, and uphold accountability
Knowledge of administrative tools (e.g. Dropbox, Google Drive, Microsoft 365, Chat GPT, Wordpress, Google Sheets, Mailchimp
Alignment with GIR’s mission, values and commitment to diversity & equity
Desirable:
Experience working within a creative or youth-focused non-profit
Familiarity with safeguarding, finance administration, and reporting to funders
Confidence working directly with senior leaders and board members
To apply: Please send a CV and covering letter explaining how you meet the criteria outlined above to recruitment@girlsirate.com. Unfortunately, we are unable to consider applications sent via LinkedIn.
