Location: Austin, TX (Downtown – In Office)
Travel: Periodic light travel to Dallas and Houston
Employment Type: Full-time
About AI Infrastructure Partners
AI Infrastructure Partners is building an operating company focused on the infrastructure that powers AI factories and next-generation compute. We are intentionally building a durable, well-run business with strong operational foundations from day one.
We are early-stage, fast-moving, and hands-on. This role is critical to keeping the company organized, aligned, and operational as we grow.
Role Overview
We are seeking a Business Operations Manager to serve as the central administrative, organizational, communication, and reporting hub of the company.
This role owns day-to-day business operations across accounting support, legal coordination, regulatory and compliance tracking, HR administration, light marketing support, and internal reporting. Just as importantly, this role is responsible for organizing information, facilitating workflows, and ensuring clear communication across the business—much of which runs through Slack.
The ideal candidate is not a narrow specialist, but a highly organized, systems-literate operator who enjoys owning execution, supporting leadership, and creating structure in a growing company.
You will work closely with company leadership and partner with our Director of Business Systems & AI Enablement, who designs and automates the underlying systems you will help run day to day.
Key Responsibilities
Business Operations, Organization & Communication
- Own day-to-day administrative and operational workflows across the company
- Act as a central organizer and facilitator for leadership, operators, and external partners
- Ensure information, requests, and decisions move through the organization cleanly and efficiently
- Drive follow-through by tracking open items, owners, and deadlines
- Keep the business organized, aligned, and moving forward
Slack & Internal Communication (Critical)
- Use Slack as a primary operating tool for coordination and execution
- Organize channels, conversations, and workflows to reduce noise and increase clarity
- Ensure the right people have the right information at the right time
- Facilitate communication between executives, operators, and external partners
- Translate decisions into clear next steps and accountability through Slack
Systems & Tools
- Act as a power user and caretaker of core systems, including:
- Slack
- Zoho
- Microsoft 365
- Ramp
- Rippling
- Maintain clean data, permissions, workflows, and documentation
- Identify breakdowns in process, reporting, or communication and help resolve them
- Partner with the Director of Business Systems & AI Enablement to reduce manual work and improve leverage
Accounting & Finance Support
- Coordinate with external accountants and bookkeepers
- Manage expense workflows, approvals, and supporting documentation
- Support monthly close processes and reporting inputs
- Track invoices, payments, and vendor relationships
Legal, Regulatory & Compliance
- Coordinate with outside legal counsel
- Maintain entity records, contracts, NDAs, and corporate documentation
- Track regulatory, compliance, and filing deadlines
- Support data room preparation and document organization as needed
HR & People Operations
- Support hiring, onboarding, and offboarding through Rippling
- Maintain personnel records and compliance documentation
- Coordinate benefits administration and required trainings
- Serve as a first point of contact for operational HR questions
Marketing & Communications Support
- Provide marketing-assistant–type support to leadership and the team
- Assist with coordinating content, announcements, and updates (e.g., LinkedIn posts, newsletters, internal communications)
- Help organize marketing materials, presentations, and basic collateral
- Coordinate with external marketing, design, or PR partners as needed
- Ensure marketing-related tasks move forward on time and with follow-through
Internal Reporting & Information Flow
- Support the preparation and organization of internal reports, dashboards, and updates
- Help compile data and inputs for leadership reporting
- Ensure recurring reports are accurate, timely, and consistently delivered
- Act as a connective layer between systems, data, and decision-makers
Qualifications & Experience
- 5–10 years of experience in business operations, administration, or office management
- Experience working in small, fast-growing companies or startups strongly preferred
- Strong written communication skills, especially in async environments
- Demonstrated ability to organize people, information, and workflows
- High comfort using Slack as an operational coordination and execution tool
- Experience using or supporting systems such as Zoho, Microsoft 365, Ramp, and/or Rippling
- Comfort supporting light marketing and reporting functions
- Highly organized, detail-oriented, and reliable
- Comfortable working directly with executives and external partners
- Able to operate independently in an ambiguous, evolving environment
What This Role Is (and Is Not)
This role is:
- Hands-on, execution-focused, and communication-heavy
- Central to organizing, facilitating, and reporting how the business runs
- A force multiplier for leadership across operations and communications
- Designed for someone who enjoys ownership and accountability
This role is not:
- A pure marketing role
- A narrow accounting, legal, or HR specialist role
- A passive administrative assistant position
- A remote or hybrid role
Work Environment
- In-office role based in downtown Austin
- Collaborative, fast-paced environment
- Periodic light travel to Dallas and Houston
Why This Role Matters
This role is foundational. You will help ensure the company operates cleanly, communicates clearly, stays aligned, and reports effectively as we scale—allowing leadership and operators to stay focused on building the business.
- If you enjoy organizing complexity, facilitating execution, supporting communications, and being the connective tissue of a growing company, we’d like to meet you.
