Who We Are
o5 group is an industry leader in global fashion & apparel design with 40+ years of success across wholesale, e‑comm, and marketplace. We are privately held, HQ in NYC with brand offices in CA — a dynamic portfolio of global brands committed to operational excellence in design, product development, production, sourcing, distribution & logistics. With category expertise in full-collection menswear, womenswear, childrenswear, infant toddler; we specialize in denim, outerwear, activewear, loungewear/sleepwear, trusted by top retailers.
About the Role
We are seeking a highly organized, detail-oriented Sales & Operations Coordinator to support our Club Accounts: Costco, Sam's Club, BJ's business. This role is ideal for someone who thrives in a fast-paced, data-driven environment and enjoys partnering cross-functionally across Sales, Operations, and Production teams. You will manage item set-up, order entry, reporting, sample tracking, and operational workflows to keep our programs accurate, timely, and moving forward.
How You’ll Contribute
- Manage Sam’s Club IDM and data entry, including item creation, UPCs, and portal management.
- Enter orders and buys into internal systems.
- Review club purchase orders and request prepack information.
- Enter bulks in Blue Cherry as WIP becomes available.
- Create and update brand item proposals.
- Prepare for market meetings; support key follow-ups and deliverables.
- Provide day-to-day support for Sales leadership and cross-functional partners.
- Maintain showroom spaces and ensure samples are organized and up to date.
- Track all inbound and outbound samples to ensure accuracy and availability.
- Manage Sam’s Club IDM operations processes, including shipper creation and communication with production teams.
- Produce weekly inventory reports.
- Conduct Daily NSR Analysis to identify PO date, quantity, or inventory discrepancies.
- Cross-reference Costco PO sheets and EDI transmissions to ensure accuracy across systems.
- Perform Sam’s Club DSV daily check-ups and ensure all orders are routed within 24 hours.
- Review Open Order Reports to identify open POs, date changes, and inventory issues.
- Track container status and ETAs from factory to warehouse for active programs.
What You Bring to the Team
- Strong proficiency in Excel (VLOOKUPs, pivot tables, filtering, etc.).
- Highly organized and detail-oriented with strong follow-through.
- Ability to prioritize and manage multiple deadlines in a fast-paced environment.
- Clear communicator with strong cross-functional collaboration skills.
- Positive team player with a proactive, problem-solving mindset.
Why Join o5 group
- Health Benefits: Medical, Dental, and Vision coverage.
- 401(k) + company-paid life insurance.
- Paid Time Off (PTO) + company holidays.
- Commuter benefits.
- Hybrid/flexible schedule.
- Family-oriented culture.
- Responsibility & Sustainability — at o5 group this spans economic, social, and environmental impact.
