JOB DESCRIPTION
We are an accredited private school seeking a full-time Director of Business Operations to support day-to-day business and operational functions across two campuses in Woodland Hills, CA, serving approximately 450 students (toddler, preschool, and elementary). This is a hands-on, on-site role that partners closely with the Head of School, COO, CFO, and school administrators to ensure compliant, efficient, and well-run school operations.
The ideal candidate thrives in an entrepreneurial environment and is warm, professional, and highly organized, with strong communication and people skills when working with adults and children. This role partners closely with the administrative leadership team to ensure smooth, compliant, and well-run school operations.
RESPONSIBILITIES
- Support strategic planning and operational execution in partnership with the Head of School, COO, and CFO, ensuring alignment with the School’s mission and values.
- Enforce school policies and procedures, including Staff, Parent, and Student Handbooks.
- Ensure compliance with all applicable government regulations and licensing requirements.
- Oversee Business Office and front office operations, internal controls, and staffing.
- Lead campus safety and emergency preparedness, including monthly drills, documentation, and inspections.
- Oversee Human Resources administration, including benefits, 401(k), staff records, onboarding, workers’ compensation, and legislative compliance.
- Manage the school management system, including student and staff records, applications, enrollment documentation, and immunization compliance.
- Oversee accounts payable and receivable, including tuition billing, collections, vendor payments, reconciliation, and reporting.
- Manage facilities and vendors across all divisions, including campus maintenance, utilities, cleaning crews, contractors, and security.
- Conduct routine facility walk-throughs and hazard reviews.
- Coordinate annual and ongoing maintenance, repairs, and campus improvements.
- Oversee technology systems supporting daily school operations.
- Support planning and oversight of construction, capital projects, and long-term facilities planning.
- Oversee operational and logistical needs of WHPS’s science and nature center.
- Support external communications, including newsletters, flyers, website updates, and social media.
- Conduct research as needed (HR, legal, compliance, or competitive).
- Support admissions operations, enrollment processes, tuition assistance coordination, and school events.
- Assist the COO and CFO in daily business operations, including but not limited to:
- Maintain operational and financial controls
- Business development
- Project planning and implementation
- Budgeting and forecasting
QUALIFICATIONS
- Bachelor’s degree required; emphasis in business management, finance, accounting, or related field preferred. MBA or CPA is a plus.
- 5+ years of experience in business operations, school administration, or a related field; school experience preferred.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office, Google Workspace, and social media platforms.
- Highly organized with strong attention to detail and follow-through.
- Strong problem-solving, analytical, and systems-thinking skills.
- Proven ability to supervise staff, manage vendors, and oversee multiple functional areas.
- Calm, professional, and effective under pressure.
- Strong customer service orientation and ability to build relationships with families, staff, and vendors.
- Entrepreneurial mindset, developing new ideas and handling ambiguous or complex situations/projects.
- Hands-on team player.
BENEFITS
Benefits include vacation, sick and professional days, health insurance, employer 401(k) contribution, annual profit-sharing bonus, and staff childcare discount.
