Our well-known client int the tech industry is looking for a Project Coordinator to join their team for 1 year with the potential to extend, hybrid onsite in Burlingame, CA.
We're seeking a Business Operations project coordinator to support core team operations, with emphasis on employee experience, internal communications, and administrative program logistics. This role partners closely with Wearables Business Operations Leads and cross-functional teams (People, Product, Engineering, Design, Finance). The ideal candidate is highly organized, proactive, and comfortable managing many moving pieces with clear communication and strong attention to detail.
Responsibilities
-Own operations and coordination for employee engagement and team experience programs (planning, scheduling, vendor/room/tool coordination, tracking budgets if applicable, and follow-through).
-Draft internal communications (updates, announcements, FAQs) that are clear, accurate, and aligned to tone and audience.
-Drive org-wide programs and projects, taking action on key deliverables and keeping stakeholders informed on progress and dependencies.
-Compile and polish content for leader presentations.
-Support virtual events end-to-end, including run-of-show, attendee comms, invitees, day-of execution support, and post-event retros.
-Leverage AI tools to streamline workflowswhile applying good judgment on accuracy and confidentiality.
-Oversee knowledge management to keep teams informed and connected
Minimum Qualifications
-5+ years' experience in program coordination, operations, administrative program management, or similar roles supporting multiple stakeholders across varying functions and seniority including Sr. Executives.
-Demonstrated ability to manage deadlines and dependencies across several parallel workstreams with minimal oversight.
-Experience with event logistics (virtual and/or in-person) and operational execution.
-Strong written and verbal communication skills; comfort tailoring messages to different audiences.
-Strong organizational skills and attention to detail; proven ability to handle sensitive information with discretion.
-Proficiency with common collaboration tools (docs, spreadsheets, slide tools, calendars) and comfort learning new systems quickly.
-Preferred Qualifications
-Prior experience supporting teams in a large, fast-paced organization with frequent cross-functional collaboration.
-Experience creating high-quality decks and/or light creative support (basic video editing, simple graphics) for storytelling.
-Demonstrated ability to apply AI tools to improve operational workflows (drafting, summarizing, tracking, templating).
Top 3 must-have HARD skills:
-General knowledge of AI.
-Strong written and verbal communication skills; comfort tailoring messages to different audiences.
-Strong organizational skills and attention to detail; proven ability to handle sensitive information with discretion.
Good to have skills:
-Experience with event logistics (virtual and/or in-person) and operational execution.
-Experience creating high-quality decks and/or light creative support (basic video editing, simple graphics) for storytelling.
-Demonstrated ability to apply AI tools to improve operational workflows (drafting, summarizing, tracking, templating).
-Bachelor's degree preferred
In this position, you may have access to client or customer systems, confidential and/or proprietary information or data. This position is onsite and requires you to work closely with other individuals in a collaborative team environment.
Benefits
Creative Circle's Freelance Employee benefits package includes eligibility for Minimum Essential Coverage (MEC) medical plan, dental/vision/term life package, discount prescription program, critical illness, accident, tele-behavioral health, and 401(k) plan. Sick leave is provided to Candidates whose assignment work location is in a state or city subject to sick leave laws. A Minimum Value (MV) PPO medical plan, Employee Stock Purchase Plan, and paid holiday eligibility are based on length and dates of service.
Email Your Resume In Word To
akline@creativecircle.com
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Alexa Kline - Recruiter, National Delivery
For Creative Circle to represent you for this opportunity, you must be currently authorized to work in the United States without the need of employer sponsorship for a non-immigrant visa such as a H-1B, TN, or O visa. We do not support or provide training for STEM/OPT programs. Additionally, you must be physically located in and perform the work for our client in the United States.This is a new role.
This job was first posted by Creative Circle on 02/23/2026 and applications will be accepted on an ongoing basis until the position is filled or closed.
Creative Circle is an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other characteristic protected by law. Our hiring process includes AI screening for keywords and minimum qualifications. Recruiters review all results. Creative Circle will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. If you need a reasonable accommodation in the application process, please contact your Recruiter (the person you'll be interviewing with) or a member of our Human Resources team to make arrangements. United Healthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Creative Circle.
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