Posting Details
Position Information
Posting Number S06607P Position Title Business Operations Manager Department Science Location Arlington Position Status Full-time Work Schedule
Monday – Friday; 8:00am – 5:00pm
Salary Salary is commensurate based on qualifications and relevant experience. Pay Basis Monthly Job Summary
The Business Operations Manager partners with the CBO and Dean, working closely with the departments to support financial planning and resource allocation. Provide leadership to the College related to areas of fiscal management and assist with the planning, organizing, coordination, and oversight of daily business operations. Oversees EForm and transactional submissions for accuracy and university procedures. Manages accountant and administrative assistant in the Dean’s office.
Essential Duties And Responsibilities
Central Business Office Accounting:
- Review COS expenditures, budget transfers, interdepartmental transfers and accounting corrections. Manage, train and supervise the COS financial team and student employees. Provide support to the CBO in these areas.
- Design and manage an effective and efficient system of internal controls and procedures to produce reliable and accurate financial information which complies with University regulations, policies and procedures. Monitors workflow, reviews and evaluates financial and accounting procedures.
- Collecting Graduate Assistant and Adjunct instructor spreadsheets from COS departments. Will approve scholarship disbursement forms that route through the Dean’s Office for approval.
- Oversees and administers the budget for programs supported by the Dean’s Office. Monitors and controls expenditures; coordinates with the CBO and Dean on budget and expenditures related to the following programs:
- Data Science Program
- UG and Graduate Recruitment
- Marketing and Communication
- Science Learning Center
- Health Professions
- Approve monthly Pro-Card transactions.
- Interact with all levels of University and College of Science administrators, faculty, and staff. Works closely with departmental Administrative Service Officers and financial assistants in the college to manage college resources efficiently and effectively.
Budgeting
- Directing the annual budget process for the COS, including supporting departmental budget contacts by verifying salary spreadsheets, and providing other guidance as needed.
- Works closely with the CBO and the Budget Office to ensure that we meet deadlines.
- Works closely with the CBO and the Budget Office to coordinate budget transfer requests for Startup funds, Strategic Initiatives, and other special projects.
Approval Responsibility
- On behalf of the Dean, approve all COS HR and financial transactions submitted in UTShare as directed. Ensure that all UTA and COS accounting, budgeting and HR policies and procedures are followed in approving transactions.
Financial Reporting
- Prepare special financial reports as requested for the Dean, department chairs, faculty, staff and University administrators.
Other duties as assigned.
Minimum Qualifications
- Bachelor’s degree in accounting, business, finance, or related field.
- Three (3) years of experience managing budgets and fiscal affairs and administrative operations or an equivalent mix of education and relevant experience in similar role.
Preferred Qualifications
- Five (5) years of budget preparation and presentation in a college or university environment.
- Five (5) years supervisory experience working as an office manager.
- Excellent computer experience with spreadsheet and database proficiency (MS Office etc.).
- Excellent interpersonal, organizational and writing skills; ability to work independently, be detailed oriented, and able to work under stressful situations in order to meet deadlines.
Knowledge, Skills and Abilities
- Ability to multi-task and prioritize.
- Keen attention to detail.
- Advanced working knowledge of MS Office, including Work and Outlook or similar program.
- Expert in MS Excel, or similar program.
- Working experience with financial and personnel applications, similar to PeopleSoft.
- Excellent verbal and written communication and interpersonal skills.
- Ability to work under pressure and with confidential information.
Other Requirements Workplace and Eligibility Conditions
- General office environment.
Benefits Eligible Yes Benefits at UTA
We are proud to offer a comprehensive benefits package to all our employees at the University.
https://www.uta.edu/hr/employee-benefits
Benefits
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php
CBC Requirement
It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA-48. By assuming this position, and
if you have access to critical infrastructure, you authorize the University to conduct routine background checks.
EEO Statement
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
University Information
The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.
UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community. Furthermore, UTA has launched the RISE 100 initiative, aiming to recruit 100 new tenure-system faculty to strengthen its research enterprise and leadership in key academic areas. Learn more at
https://www.uta.edu/administration/president/strategic-plan/rise100.
This is an exciting time to join UTA and contribute to its bold vision for the future.
ADA Accommodations
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email
ADADocs@uta.edu.
Posting Detail Information
Number of Vacancies 1 Open Until Filled Minimum Number of References Required 3 Maximum Number of References Accepted 5 Special Instructions to Applicants
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Requirement Questions
Required fields are indicated with an asterisk (*).
- * What is the highest level of education attained?
- GED
- High School Diploma
- Associate's Degree
- Bachelor's Degree
- Master's Degree
- PhD or equivalent
- * How many years of professional experience do you have in the related field?
- None/less than 2 years
- 2 to 3 years
- 4 to 5 years
- 6 years or more
- * How many years of experience do you have working in an academic environment?
- None/less than 2 years
- 2 to 3 years
- 4 to 5 years
- 6 years or more
- * What is your skill level using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)?
- No skills/Basic
- Intermediate
- Advanced
- Proficient
- * Please indicate whether you have completed any UTA Leadership Development programs.
- Aspiring Leaders Program
- MavsSupervisor Success Program
- MavsManager Foundations Program
- Leading People Credential (completion grants supervisory experience credit for internal entry-level supervisory roles)
- None of the above
Documents Needed To Apply
Required Documents
- Resume or CV
- Cover/Interest Letter
Optional Documents
