Business Operations Coordinator

SIVA Group • Full-time • Southampton, GB • 16h ago

🚀 Business Operations Coordinator

📍 Hybrid / Office-Based

💰 £40,000 + up to £5,000 bonus

To apply for this role please email your CV directly to: janis.freibergs@sivagroup.co.uk

We’re looking for a highly organised, proactive operator to take ownership of coordination across multiple companies and workstreams.

This is not an admin role.

This role sits at the centre of the business — ensuring operations, invoicing, suppliers, banking, and reporting all run smoothly and nothing gets missed.

🔧 What you’ll be doing:

Managing and tracking multiple operational workstreams across the companies
Acting as the central point of coordination between operations, suppliers, and external partners
Owning day-to-day invoicing flow (raising, checking, sending, and filing)
Coordinating supplier invoices, payments, and system inputs
Maintaining key trackers (transport, stock, invoicing, reporting)
Supporting banking processes including payment runs, reconciliations, and funding interactions
Liaising with banks, insurers, auditors, and third parties when required
Supporting monthly, quarterly, and year-end processes (coordination, not accounting)
Chasing actions and ensuring deadlines are met across all areas
Identifying issues early and driving them through to resolution

👤 What we’re looking for:

Highly organised with strong attention to detail
Proactive — you don’t wait, you chase and close things out
Comfortable handling a high volume of daily activity alongside longer-term tasks
Strong communicator across teams and external partners
Confident with Excel and systems (Sage experience helpful but not essential)
Experience in manufacturing, logistics, or a fast-paced SME environment preferred

👉 Most importantly: you take ownership and get things done

💼 What you’ll get: