Business Operations Coordinator

LanceSoft UK • Contract • London Area, GB • 3w ago

Areas of Responsibility

Partner with management and colleagues to establish and maintain projects and departmental objectives.
Where applicable, work closely with Finance, Accounting, P&C, Legal, Security, and Procurement to lead and execute cross-functional initiatives.
AP Processing: Code, track, and approve invoices ensuring accurate allocations. Manage vendor and independent contractor setup in AP systems. Maintain strong vendor relationships, coordinate payments, respond to invoice inquiries, and gather supporting documentation as needed.
Expense Management: Review and process T&E reports in Concur in line with management direction and approval. Monitor cash advances where applicable and train staff on system usage as needed.
Compliance: Ensure adherence to company policies, procurement guidelines, and FCPA/OFAC regulations. Train and guide staff on compliance matters, proactively identify and resolve issues, and escalate, when necessary, by confidently engaging in difficult conversations to maintain alignment and accountability.
Onboarding: Oversee onboarding for staff, contractors, interns, and freelancers, including access provisioning, equipment setup, ID badge and AmEx card requests. Partner with P&C and management to ensure a smooth onboarding experience for groups that you support.
Provide a full range of business operational support, as applicable or directed. This could include procuring and tracking equipment, office supplies, safety gear, medical supplies, and inventory for newsrooms and outbound bureaus/field employees, as well as coordinating catering and other logistical needs as requested.

Selection Criteria

Bachelor’s degree, or equivalent experience within a business field.
2+ years of strong business operations, analytical and project experience is preferred.
Proficient in Microsoft Office, especially Excel
Able to analyse complex problems by identifying and evaluating multiple components and drawing sound conclusions.
Project experience focusing on expense reduction is a plus.
Comfortable presenting to and collaborating with senior business executives.
Highly accurate, detail-oriented, analytical, organized, and an effective communicator.
Self-motivated, takes initiative, and performs well under pressure in fast-paced environments (e.g., during breaking news).
Fluency in additional languages is a plus but not required.

Additional Information

Flexible work environment: Work some days of the week from the office and from home.
May be required to travel for field production work.
This role may require occasional after‑hours on‑call availability.

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