Business Operations Specialist
Location: Miami, FL 33133 (Fully Onsite)
Company:
Founded over two decades ago, Boyne Capital is a rapidly growing Miami, Florida-based (Coconut Grove) private equity firm focused on investments in lower middle market companies.
We have built a firm that prizes the intrinsic value of the work and the people who work here, over the formalities and pretenses of the corporate world. We are a team eager to foster growth and development-to recognize each other’s successes and promote from within. As a result, we have created an open and supportive workplace of hard-working, highly qualified professionals who care just as much about each other as we do our portfolio companies.
Opportunity:
Reporting to the VP Controller, you will provide operational support to the team across compliance, contract & vendor management, onboarding/offboarding, training, information technology, accounting/finance as well as investor relations. The ideal candidate is a highly motivated professional who thrives in a fast-paced, small team environment, possesses strong business, technology and communication skills, as well as demonstrates efficient organization and time management skills. Independent judgment is required to plan, prioritize and organize a diversified set of responsibilities. The position is an excellent opportunity for a professional interested in supporting a broad team, learning about private equity and expanding their skillset.
Key Responsibilities:
Compliance – Regular support of SEC compliance program, including tracking, testing and document preparation to maintain regulatory review preparedness
- Maintain SEC compliance system by assigning/monitoring task completion, adding/removing employees, and updating tasks as needed
- Actively support the CCO and assist with managing the Company’s compliance program, including managing Company entity lists, policy maintenance, and updates as needed
- Support/perform monthly compliance testing and tracking per the annual compliance calendar
- Monitor and manage the Company’s entity compliance with the states and maintain relationship with the registered agent
Contract & Vendor Management – Contract administration & management of specific vendors
- Manage the Company’s contracts including master list maintenance, reviews, and renewal monitoring
- Assist with invoice review/approvals
- Manage and support a subset of the Company’s vendors to include systems vendors (e.g., training vendors, IT provider, data room (Firmex), compliance system, copier vendor, etc.)
- Manage Company’s virtual data room including managing storage space, downloading rooms for server backup, setting up new rooms/folders, as well as user access
Human Capital – Onboarding of new hires and firm training
- Lead the onboarding and offboarding of employees, ensuring tasks are assigned and completed
- Manage Company’s annual training program, including user setup/removal, status of training completion and contract renewals
Accounting/Finance - Administrative support for Accounting/Finance
- Assist with communications to investors and portfolio companies
- Implement task and process automation where applicable
- Support Accounts Payable and Accounts Receivable functions
- Reconcile and manage receipts for Company’s corporate credit card and deposit checks
- Support the replication and review of various financial/legal documents
- Assist with and support special projects and analyses as requested
- Opportunity to become a Notary
IT Support/Asset Management – Dedicated point of contact with IT provider for team’s IT experience and support
- Assist with managing the Company’s third-party IT provider, including IT issue monitoring and resolution
- Maintain the Company’s fixed asset system, primarily IT equipment
- Order IT equipment as requested by IT or management
Qualifications:
- Associate degree or bachelor’s degree required
- 2-3+ years of experience supporting business operations, including working with Accounting/Finance/Compliance departments
- Experience working in different types of software systems, including user setup, reporting, and supporting enhancements
- Proficiency in Microsoft Office suite, with emphasis on Excel and Word
- QuickBooks Desktop experience, a plus
- Process oriented mindset
- Embraces change with experience streamlining/improving processes and systems
- Able to work onsite in Miami
