We are seeking a highly organized, analytical, and proactive Executive Assistant to support the Chief Financial Officer of a multi-entity supermarket business operating six ShopRite locations on Long Island. This is a senior-level executive support role for a professional who thrives in a fast-paced, highly regulated environment and enjoys combining executive coordination, finance support, and technology-enabled efficiency.
What You’ll Do
· Manage the CFO’s calendar, meetings, and priorities across internal and external stakeholders
· Prepare agendas, take detailed meeting notes, track follow-ups, and ensure timely execution
· Handle confidential and sensitive information with discretion and sound judgment
· Serve as a trusted liaison with senior leadership, legal counsel, banks, auditors, and vendors
· Build and maintain Excel-based trackers, schedules, and analytical reports
· Apply advanced Excel capabilities including Pivot Tables, Power Query, XLOOKUP, and complex formulas
· Assist with data cleaning, transformation, and workflow automation initiatives
· Support finance reporting, dashboards, and analytics initiatives (Power BI experience a strong plus)
· Leverage AI and automation tools such as Microsoft Copilot to improve productivity
· Coordinate administrative aspects of PACA licenses, liquor licenses, and related regulatory filings
· Work with attorneys, accountants, and regulatory agencies on applications and renewals
· Support office administration and special projects as assigned
What We’re Looking For
· Prior support experience
· Exceptionally organized with strong attention to detail and follow-through
· Advanced Excel user (Pivot Tables, Power Query, XLOOKUP required)
· Familiarity with ERP systems such as NetSuite, SAP, Oracle, or similar platforms
· Interest or experience in AI, automation, and modern analytics tools
· Exposure to Power BI and Microsoft 365 ecosystem preferred
· High integrity, professionalism, and discretion
· Ability to manage multiple priorities independently in a fast-paced environment
Why This Role
This is a high-impact role supporting the CFO of a large, complex organization. The position offers meaningful exposure to executive decision-making, finance, compliance, and analytics while playing a key role in driving organization, clarity, and execution at the highest level.
Pay: $85,000.00 - $100,000.00 per year
Benefits:
Work Location: In person
