Ricoma Europe GmbH is the European subsidiary of a global embroidery machine manufacturer headquartered in the United States. We are responsible for developing and expanding the European market, with a strong focus on direct sales, customer support, and local partnerships.
Our team in Germany is currently in a growth phase, building up local operations and structures. This role offers the opportunity to be closely involved in the day-to-day business and contribute to the development of our European organization.
Position: Business Operations & Administrative Assistant
Location: Near Frankfurt, Germany
Reporting to: General Manager
⸻
1. Role Overview
We are looking for a proactive and detail-oriented Business Operations & Administrative Assistant to support the daily operations of our European business.
This role focuses on execution and coordination, ensuring smooth processes across operations, finance, and administration. The position is suitable for a junior profile, but requires strong reliability, accuracy, and a hands-on mindset.
⸻
2. Key Responsibilities
Operations & Order Coordination
- Support daily order processing and internal coordination
- Track incoming goods and assist with release procedures
- Maintain accurate operational data and documentation
- Coordinate between sales, warehouse, and finance teams
⸻
Financial & Administrative Support
- Assist with payment execution and tracking
- Prepare and organize invoices, receipts, and financial documents
- Support basic bookkeeping preparation (e.g., DATEV interface)
- Maintain structured and transparent financial records
⸻
Compliance & Documentation
- Support preparation of documents for authorities, certifications, and compliance filings
- Assist in contract preparation and document management
- Coordinate with external partners (tax advisors, banks, service providers)
⸻
General Administrative Tasks
- Handle daily administrative coordination and follow-ups
- Support internal reporting and data consolidation
- Assist in organizing meetings and preparing materials
⸻
3. Profile & Requirements
Education
- Bachelor’s degree or vocational training (business administration, finance, or similar)
- Open to recent graduates / junior candidates
⸻
Skills
- Strong attention to detail and structured working style
- High level of responsibility and reliability
- Ability to handle multiple tasks and prioritize effectively
- Hands-on mentality and willingness to learn
⸻
Languages
- German: Fluent (required)
- English: Fluent (required)
- Chinese (Mandarin): a plus
⸻
Technical Skills
- Basic knowledge of MS Office (especially Excel)
- Experience with ERP systems (e.g., NetSuite) is a plus
- Basic understanding of accounting/finance is an advantage
Art der Stelle: Vollzeit
Gehalt: 40.000,00€ - 45.000,00€ pro Jahr
Leistungen:
- Betriebliche Weiterbildung
- Firmenhandy
- Flexible Arbeitszeiten
- Kostenlose Getränke
- Kostenloser Parkplatz
Arbeitsort: Vor Ort
