Business Operations Front Line Manager

Koalafi • Full-time • Richmond, VA, US • 4d ago

At Koalafi, we believe in a world where no one has to put an important purchase on hold. That's why we're making it easier for more people to pay for big purchases over time.

Over 17,000 retailers rely on us to match their customers to a payment plan clearly and quickly, all while reflecting well on their brand. Their 2M+ customers love us because we provide a flexible way for them to make payments, and give them an opportunity to improve their credit. Our 200+ Koalafi teammates enjoy inspiring and challenging work that accelerates their careers.

Interested in learning more about how we're transforming the financing experience and joining our team?

What You'll Do:

Koalafi is in search of a Front Line Manager to lead our Business Operations Team (BOT). Our merchants and customers are at the heart of everything we do. This Front Line Manager will provide guidance, management, and support to our agents, to ensure our customers receive top-notch customer service and the professionalism that our partners deserve. This leader will resolve inquiries involving our customers and drive process improvement to ensure that the Business Operations Team provides exemplary and professional service.

You will be responsible for ensuring proper tracking by agents, handling weekly and daily reporting, and identifying ways to improve Koalafi products and processes. If you are an experienced leader with a data-driven approach to management, a strong commitment to associate development, and a desire to make an immediate impact in a high-growth, fast-paced environment, then this is the role for you! In this role you will:

Own daily and weekly reporting to ensure department is maintaining Key Performance Indicators (KPIs)
Manage a team of at least 5-7 direct reports, providing regular feedback and coaching
Monitor processes regularly to ensure agent excellence and compliance with relevant regulatory requirements
Oversee back-office inboxes and ensure that requests are answered promptly and accurately
Continuously identify areas for improvement, driving team projects and executing on the resolution of issues that have been surfaced
Own the documentation of all Business Operations Team procedures and ensure SOP documents used by agents are up to date
Ensure team is properly staffed and set up for success by managing agent schedules and developing training materials for new hires

About You (Qualifications):

1-3 years of direct experience supervising a large team of hourly associates and excellent leadership and management skills
1+ years of experience handling highly escalated or complex customer concerns, demonstrating exceptional phone etiquette and written communication skills
Bachelor's degree or equivalent experience
Strong problem-solving skills – you're able to assess complex situations, uncover inefficiencies, and follow through with effective solutions
Strong interpersonal and active listening skills – you're able to work with stakeholders across the business and handle team dynamics
Strong analytical skills and intermediate experience in Microsoft Excel
Good organizational skills and attention to detail, with experience developing and documenting team processes and procedures
Desire to work in a fast-paced, dynamic entrepreneurial environment

Why choose Koalafi: A career at Koalafi means opportunities to tackle exciting challenges every single day. We take pride in a culture of innovation, trust, and ownership. You'll get outside your comfort zone, build meaningful relationships, and most of all, take charge of projects that ultimately help people get the things they need most.

Who we are & what we value:

We focus on what's most important
We set clear expectations and deliver
We embrace challenges to reach our full potential
We ask, "How can this be better?"
We move fast together

Benefits:

At Koalafi, you will have a direct impact on our products and help shape the company's success. We offer competitive compensation & benefits packages to keep you at your best: