Greetings from IT Engagements
Role: Clinical Business Operations Associate with R$D (W2 Only)
Location: Remote
Position Summary:
- The role of the Clinical Business Operations Associate is to review invoices and expenses against contracts established with the Research and Development function of Global Clinical Operations.
- Manage and maintain the trackers associated with the invoices and contracts. Support and manage various contract, administrative, legal matters, and a variety of clinical contracts as needed.
- This role can work Remote, but may require occasional travel to the Morristown, NJ office.
- The individual in this position will be responsible for managing processes and systems to support R&D’s goal to make invoice review and approval tasks more efficient for the organization; and increasing the level of financial transparency and accountability within the R&D organization via implementation of effective contract management tactics and increased level of communications and information sharing with R&D contract owners.
Essential Functions:
To perform this job successfully an individual must be able to perform each essential function at a proficient level.Specific responsibilities will include but are not limited to:
- Have knowledge of invoice schema, terminology, and methodology.
- Take ownership of invoice email inbox ensuring timely receipt, processing, and tracking of invoices. Coordinate
- with the R&D contract owners and study team leads to ensure invoice approvals and processing within 5 business days.
- Assisting R&D contract owners and study team leads with resolution of invoice disputes.
- Collaborate with accounting/finance to ensure timely processing of payments through internal financial systems
- Research and compare financial information using the contract budget and communicate discrepancies to budget
- owners and study team leads. Ensuring payments are issued in accordance with contract terms and conditions.
- Research and respond to payment status request from suppliers/vendors and internal partners.
- Collaborating and liaising with internal stakeholders throughout the entire R&D organization and corporate
- support functions, including but not limited to FP&A, AP, Procurement, Legal, Clinical Operations, and other
- Development functions, and external vendors, consultants, investigators and clinical trial sites.
- Generating and distributing new PO requests and amending existing PO’s as needed.
- Reconciling and closing out POs for Contracts (e.g., confidentiality agreements, consulting agreements, clinical
- advisory board agreements, clinical trial agreements, research collaboration agreements, vendor services
- agreements and master agreements, task orders, and amendments).
- Other financial and administrative tasks as needed.
Required knowledge, skills, and abilities:
- Three years in-house experience at a biotechnology, pharmaceutical, or high-tech company, with demonstrated
- experience in budget review.
- Thorough understanding of vendor/service agreements and the payment process, including tracking, negotiation.
- Strong customer service focus and interpersonal skills, professionalism, organization, and flexibility
- Strong attention to detail and multi-tasking skills, exceptional problem-solving abilities, and results oriented.
- Ability to work under pressure, meet deadlines, and exercise sound business judgment.
- Ability to work effectively across a matrix organization (legal, finance, IT, Procurement, and all levels of
- management)
- Ability to work independently and prioritize tasks and deliverables with minimal daily instruction.
Qualifications/Professional Accreditations Required:
- BS/BA in a related discipline preferred in Finance/Business
- 3 years’ experience, preferably in a biopharma R&D organization, Life Sciences, CRO
- Strong proficiency in Microsoft Excel, Word and Outlook, MS Teams, Workplace and software/systems (e.g.,
- contract management systems, financial systems, etc.)
Thank you
vinaya@itengagements.com
Job Type: Contract
Pay: $45.00 - $50.00 per hour
Expected hours: 40 per week
Work Location: Remote
