Business Operations Coordinator - Corporate & Private Office

Pinfra US, LLC • Full-time • Solana Beach, CA, US • 4m ago

About Us

Pinfra US, LLC is the United States subsidiary of a publicly traded Mexican infrastructure development and operations company. Our Solana Beach office oversees the company's U.S. investments and operations, with a primary focus on real estate and infrastructure development. As a strategic hub for our parent company's North American activities, we manage both corporate investments and provide comprehensive support for our executive leadership team.

The Opportunity

We’re looking for an experienced professional who combines financial management expertise with exceptional organizational and problem-solving skills. This person will be the right hand to our executive office — overseeing AR/AP, budgeting, and cash flow — while also managing the day-to-day operations of a dynamic corporate and family office environment.

If you’re equally comfortable reconciling accounts, coordinating private aviation logistics, or solving last-minute challenges, this role offers the autonomy, visibility, and variety that seasoned professionals thrive on.

Key Responsibilities

Financial Oversight

Manage the local office budget, accounts payable/receivable, and monthly cash flow.
Prepare financial summaries, forecasts, and reports for management.
Reconcile expenses and ensure accuracy across corporate and family accounts.
Work with accounting teams to ensure timely payments and clear reporting.

Operations & Executive Support

Oversee office operations, vendors, and resource management.
Support executives with scheduling, travel, and private aviation coordination.
Handle confidential family office tasks with discretion and professionalism.
Serve as a central liaison between leadership, vendors, and international teams.

What You Bring

3+ years of experience in office management, accounting coordination, or financial operations.
Strong understanding of AR/AP, budgeting, and cash flow management.
Proficiency in Microsoft Excel, QuickBooks, and Google Workspace.
Exceptional attention to detail and ability to juggle multiple priorities.
Professional, discreet, and proactive — someone who takes ownership and gets things done.
Bilingual (English/Spanish) preferred but not required.

Why Join Us

Competitive compensation and growth potential.
Direct exposure to executive-level decision-making.
Beautiful Solana Beach office with a dynamic, fast-paced environment.
Opportunity to work on meaningful projects across real estate, infrastructure, and aviation.

How to Apply

If you're excited about this opportunity and believe you have what it takes to excel in a multifaceted role, please apply and include your resume and cover letter. In your cover letter, please share why you're interested in the position and what makes you uniquely qualified for this position.

*Pinfra US, LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.