Sales Operations Specialist

Shared Imaging, LLC • Full-time • Nebraska, United States, US • 1d ago

Shared Imaging is a privately held organization that has been committed to growing organically and has doubled our revenue in the past 10 years and is committed to having the best technology possible to help support our clients. We pride ourselves on our "White Glove" service model by delivering the best patient experience possible.

Shared Imaging is looking for a Full Time Sales Operations Specialist to join our sales team! This is a fully remote position.

Position Summary

The Sales Operations Specialist supports the efficiency, accuracy, and performance of Shared Imaging's sales organization across its Mobile Diagnostic Imaging portfolio, including CT, MR, PET/CT, Cardiac PET/CT and Interim solutions. This role plays a critical function in proposal and contract development, managing renewals and amendments, managing asset availability forecasting and facilitating contract negotiations through the redline review process and ensuring all contract paperwork is completed timely and accurately. The Specialist ensures sales systems, data, processes, and reporting tools fully enable the sales and marketing teams to drive growth, improve forecasting accuracy, and simplify the Client experience. This position partners closely with Sales Leadership, Marketing, Operations, Finance, and Asset Management to maintain CRM integrity, improve data visibility, streamline workflows, generate actionable insights, and strengthen cross-functional alignment, all with a focus on improving Client acquisition and retention.

Key Responsibilities

Lead the preparation and delivery of proposals, statements of work, pricing summaries, and supporting documentation for new and renewal opportunities.
Coordinate the full contract lifecycle - including creation, routing, document management, renewals, amendments, term changes, and expiration tracking - ensuring accuracy and timely completion.
Facilitate contract negotiations by managing the redline review process, ensuring internal stakeholders review changes, documenting revisions, and maintaining version control.
Maintain, optimize, and administer CRM systems to ensure accurate data capture, opportunity tracking, reporting, and overall system usability.
Monitor pipeline activity and revenue forecasting, providing timely updates, insights, and analysis to sales leadership.
Develop, refine, and distribute regular dashboards and operational reports that highlight key metrics, trends, risks, and opportunities.
Partner with sales leadership to streamline and document sales processes, workflows, templates, and tools that promote consistency and operational excellence.
Manage sales technology platforms - including CRM, sales enablement systems, communication tools, and analytics dashboards - ensuring alignment with organizational needs.
Collaborate cross-functionally with Marketing, Operations, Finance, and Asset Management to support proposal accuracy, lead management, campaign reporting, pricing alignment, and seamless project execution.
Ensure rigorous data integrity through audits, validation processes, and proactive issue resolution.
Support variable compensation tracking, quota performance reporting, and other revenue analysis activities as requested by Sales Leadership.

Qualifications

Bachelor's degree in business, marketing, data analytics, or related field; equivalent experience considered (3+ years).
Minimum 2–4 years of experience in sales operations, revenue operations, sales support, or related functions; healthcare or diagnostic imaging industry experience preferred.
Experience supporting proposal creation, pricing workflows, and contract review processes; familiarity with redline negotiation preferred.
Proficiency with CRM systems (Salesforce required), analytics tools, and Microsoft Office Suite.
Strong analytical and problem-solving skills with exceptional attention to detail and data accuracy.
Ability to translate data into clear insights, visualizations, and recommendations for sales and executive leadership.
Excellent communication skills, including the ability to coordinate input from multiple stakeholders during contract or proposal development.
Experience managing multiple priorities in a fast-paced environment with tight deadlines.
Ability to travel occasionally for team meetings or training sessions.

We value our employees, and we want them to be healthy and happy. We offer competitive salaries, travel allowance and a diverse blend of benefits, incentives, and business practices and we are continually evaluating our offerings to ensure that Shared imaging is a truly great place to work!