About HYBE America
HYBE America is part of HYBE, a global leader at the intersection of music, entertainment, and technology. We represent some of the world’s most influential artists and continue to expand our creative and cultural impact across the Americas. At HYBE, we believe in the power of music and foster a culture built on Passion, Autonomy, and Trust.
Position Overview
We are seeking a highly organized and business-minded Executive Assistant & Coordinator, Business Operations to support day-to-day executive operations while also playing an active role in cross-functional coordination and business execution. This role is ideal for someone with 3–5+ years of experience supporting senior leaders, and who is eager to grow beyond traditional administrative work and contribute to operational efficiency, communication flow, and project execution within a fast-paced global music business.
Our ideal candidate has prior experience in the music industry and a genuine interest in music business operations and IP ventures. We are looking for an individual with a strong business foundation who can act as a seamless bridge across global operations, leveraging high-level bilingual communication and modern AI tools to enhance executive productivity and business workflows.
The Executive Assistant & Coordinator, Business Operations will serve as a key point of coordination across leadership, internal teams, and global partners—supporting the VP, Business Operations’ priorities while ensuring that business initiatives, meetings, and follow-ups move forward smoothly and on time.
This is a full-time, hybrid role based in our Santa Monica office, with in-person collaboration 3 days per week and remote work 2 days per week.
Key Responsibilities
1. Executive & Business Support
- Executive Coordination: Manage executive calendars and scheduling with an understanding of business priorities, deal timelines, and cross-functional dependencies.
- Bilingual Communication & Translation: Serve as the primary liaison for global partners. Draft, translate, and review business correspondence, meeting materials, and internal documentation in both English and Korean to support global collaboration.
- Meeting Strategy: Prepare meeting agendas and briefings. Capture key discussion points and ensure follow-up actions are tracked and communicated across departments.
- Cross-Functional Liaison: Act as a point of coordination between executives, internal departments, and external partners to support smooth communication and operational continuity.
- Confidentiality & Judgment: Maintain high standards of discretion and professionalism when interacting with C-suite executives, global agencies, and business partners.
2. Digital Productivity & AI Integration
- Operational Support: Assist with tracking business initiatives, internal projects, and recurring workflows to help leadership stay organized and focused on priorities.
- AI Tool Adoption: Leverage AI tools (e.g., Gemini, ChatGPT, Claude) to summarize information, draft internal materials, and streamline operational tasks.
- Efficiency Optimization: Identify and suggest digital workflows or software that can improve the speed and quality of the executive office’s output.
- Presentation & Reporting Support: Assist in creating clear and impactful business presentations, reports, and internal materials using Google Workspace and other digital design and collaboration tools.
Qualifications
- Experience: 3–5+ years of experience in an Executive Assistant, Coordinator, or Business Operations support role within the music or entertainment industry.
- Background: Business Background preferred (e.g., experience in business admin, operations, or corporate environments) over creative agency backgrounds.
- Language: Native-level proficiency in English is required, with fluent proficiency in Korean (both written and verbal).
- Tech Savvy: A fast learner with a strong interest in adopting new technology and AI tools to optimize work efficiency.
- Operational Mindset: Interest in understanding how business decisions are executed and supported across teams.
It’s a bonus if you have
- Academic Background: Degree in Business Administration, Music Business, or a related field.
- Proactive Mindset: Ability to anticipate executive needs and resolve operational bottlenecks independently.
- Industry Insight: Solid understanding of the global music business ecosystem and commercial trends.
Technologies/Systems/Software we use
- Google Suite (especially Google Sheet and Google Slide)
- Gemini
- Slack
- Productivity and collaboration tools (e.g., Notion)
Don't match every skill listed? Almost nobody does! Think you're a good fit anyway? Please let us know.
Salary Range
The salary range for this job is $65,000 to $72,000. This is a good faith effort at the time of posting. This range is base salary only and does not include benefits and any other compensatory components of the role.
Why Join Us
At HYBE America, you’ll play a pivotal role in shaping the voice and reputation of one of the most dynamic and innovative companies in global entertainment. You’ll work with some of the world’s most exciting artists and help tell the stories that define culture. We back our passion for music with benefits that take care of you, so you can bring your best to the work that inspires millions.
Benefits
- Medical, dental, and vision insurance
- Company 401(k) match up to 5%
- Flexible paid time off
- FSA
- Life insurance
- Wellhub membership that gives you access to gyms and fitness studios
- Excellent parental leave policies
***HYBE America is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.***
Salary Range: $65,000-$72,000
