Job Title: Business Operations Associate
Location: Devens, MA (Hybrid)
Duration: 12 months (Possibilities of extension)
Pay range: $55-60/hr
Role Overview:
The Business Operations Associate provides administrative and operational support to the CTD Strategy, Planning & Operations organization by coordinating procurement activities across capital equipment purchases, ad hoc laboratory supplies, contracts, invoicing, and spend tracking.
This role supports day-to-day procurement execution by ensuring requests are processed accurately, documentation is complete, and activities follow established procedures. The coordinator works under the guidance of senior procurement and operations team members and serves as a key point of coordination between internal stakeholders and external vendors.
Key Responsibilities:
Capital Equipment Procurement Support
• Coordinate capital equipment purchase requests by gathering required specifications, documentation, and approvals.
• Support the collection of supplier quotations and route materials for review and approval by senior procurement staff.
• Create and track purchase requisitions and purchase orders in accordance with internal procedures.
• Track order status, delivery schedules, and installation milestones.
• Coordinate communication between Lab Operations, Facilities, and vendors to support delivery and equipment readiness.
• Ensure all procurement documentation aligns with internal capital approval and compliance processes.
Ad Hoc Laboratory Supply Procurement
• Review laboratory supply requests for completeness, accuracy, and required approvals.
• Execute purchase orders using approved suppliers, catalogs, and sourcing channels.
• Track order fulfillment and follow up with suppliers to support timely delivery.
• Maintain accurate records of orders, confirmations, and receipts.
• Escalate discrepancies, fulfillment issues, or non-standard requests to senior team members.
Invoice Processing & Reconciliation Support
• Track invoice status and identify discrepancies related to pricing, quantities, or proof of receipt.
• Support invoice reconciliation within Procure-to-Pay (P2P) systems.
• Maintain invoice logs and supporting documentation.
• Escalate unresolved invoice issues to procurement or finance partners for resolution.
Operational & Administrative Support
• Maintain organized procurement documentation to support audit readiness and compliance.
• Support process adherence by following defined SOPs and escalation paths.
• Assist senior procurement staff with special projects and initiatives as assigned.
• Continuously learn procurement systems, policies, and best practices.
Systems & Tools
The coordinator will support procurement activities using enterprise systems and tools, with training provided as needed. Systems may include:
• Ariba (requisitioning and purchase orders)
• SAP (financial and vendor data)
• Icertis (contract tracking)
• SharePoint (documentation)
• MS Office tools: Access and Outlook (tracking, reporting, and communication)
Qualifications & Experience
• Bachelor’s degree in business administration, scientific discipline, or equivalent qualification
• 3 years supporting procurement-related activities or comparable operational roles
• Foundational experience or strong interest in procurement, operations, or supply chain support functions
• Exposure to purchasing, invoicing, or financial processes preferred
• Strong attention to detail and organizational skills to manage multiple priorities and adapt to shifting deadlines
• Effective communication skills for collaboration across various teams
• Proficiency in MS Excel, Word, and email tools
• Willingness to learn procurement systems and processes with guidance
Success Measures
• Accurate and timely processing of procurement requests
• Thorough and up-to-date documentation maintained
• Effective coordination and communication among stakeholders
• Strict adherence to established procedures and escalation protocols
• Reliable execution and audit readiness
Requirements
• Working knowledge of ERP systems such as SAP and Ariba preferred
• Strong organizational abilities and meticulous attention to detail
• Excellence in verbal and written communication
• Collaborative, service-oriented mindset
• Comfort engaging with both technical and non-technical stakeholders
Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals. Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/
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to learn more. Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.
Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development, and Dexian IT Solutions. Visit https://dexian.com/ to learn more.
Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status
Disclaimer:- The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s) and may contain proprietary, confidential or privileged information. If you are not the intended recipient, you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately and destroy all copies of this message and any attachments. The views expressed in this E-mail message (including the enclosure/(s) or attachment/(s) if any) are those of the individual sender, except where the sender expressly, and with authority, states them to be the views of Dexian DISYS. Before opening any mail and attachments please check them for viruses. Dexian DISYS does not accept any liability for virus infected
Saniya Inamdar
Technical Recruiter
Phone: 201-595-0351
www.dexian.com
Email: saniya.inamdar@dexian.com
LinkedIn: linkedin.com/in/saniya-inamdar-40839720b
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Disclaimer:- The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s) and may contain proprietary, confidential or privileged information. If you are not the intended recipient, you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately and destroy all copies of this message and any attachments. The views expressed in this E-mail message (including the enclosure/(s) or attachment/(s) if any) are those of the individual sender, except where the sender expressly, and with authority, states them to be the views of Dexian DISYS. Before opening any mail and attachments please check them for viruses. Dexian DISYS does not accept any liability for virus infected mails
Disclaimer:- The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s) and may contain proprietary, confidential or privileged information. If you are not the intended recipient, you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately and destroy all copies of this message and any attachments. The views expressed in this E-mail message (including the enclosure/(s) or attachment/(s) if any) are those of the individual sender, except where the sender expressly, and with authority, states them to be the views of Dexian DISYS. Before opening any mail and attachments please check them for viruses. Dexian DISYS does not accept any liability for virus infected mails.
By participating in our recruitment process, you acknowledge that your personal information (including your CV, contact details, and other information available through job portals or provided by you during the process) may be collected, stored, and processed in our internal recruitment systems and accessed by our teams across different geographical locations for recruitment purposes and, where required, shared with authorized third parties in connection with this opportunity and related hiring processes. For more insights, please refer to the Dexian privacy policy (https://dexian.com/privacy-policy/).
