Business Operations Coordinator
Client Location: London (Hybrid)
Starting: 25/05/2026
Pay Comments: Up to £17.46 per hour
Hours: Full-time
Duration: 12 months with potential to extend
Job Description:
Our client is seeking a Business Coordinator to support client groups by providing business insight and operational support.
- The Business Coordinator will act as a business advisor, ensuring efficient and prudent use of resources.
- The primary goal is to manage business related functions, enabling executive management, department heads, and production staff to focus on editorial responsibilities.
- Additional or modified responsibilities may be assigned as needed, provided they remain within the scope of business operations and strategic support.
- This role does not extend to providing personal or executive assistant support to leadership
Areas of Responsibility
- Partner with management and colleagues to establish and maintain projects and departmental objectives
- Where applicable, work closely with Finance, Accounting, P&C, Legal, Security, and Procurement to lead and execute cross-functional initiatives.
- AP Processing: Code, track, and approve invoices ensuring accurate allocations.
- Manage vendor and independent contractor setup in AP systems.
- Maintain strong vendor relationships, coordinate payments, respond to invoice inquiries, and gather supporting documentation as needed.
- Expense Management: Review and process T&E reports in Concur in line with management direction and approval.
- Monitor cash advances where applicable and train staff on system usage as needed.
- Compliance: Ensure adherence to company policies, procurement guidelines, and FCPA/OFAC regulations.
- Train and guide staff on compliance matters, proactively identify and resolve issues, and escalate when necessary by confidently engaging in difficult conversations to maintain alignment and accountability.
- Onboarding: Oversee onboarding for staff, contractors, interns, and freelancers, including access provisioning, equipment setup, ID badge and AmEx card requests.
- Partner with P&C and management to ensure a smooth onboarding experience for groups that you support.
- Provide a full range of business operational support, as applicable or directed. This could include procuring and tracking equipment, office supplies, safety gear, medical supplies, and inventory for newsrooms and outbound bureaus/field employees, as well as coordinating catering and other logistical needs as requested.
Selection Criteria
- Bachelor’s degree, or equivalent experience within a business field
- Proficient in Microsoft Office, especially Excel
- Able to analyse complex problems by identifying and evaluating multiple components and drawing sound conclusions.
- Project experience focusing on expense reduction is a plus.
- Comfortable presenting to and collaborating with senior business executives.
- Highly accurate, detail-oriented, analytical, organized, and an effective communicator.
- Self-motivated, takes initiative, and performs well under pressure in fast-paced environments (e.g., during breaking news).
- Fluency in additional languages is a plus, but not required.
