Join an award-winning team shaping the future of workplace design!
At Conexus Studio, we design more than just workplaces. We create environments that inspire, connect, and elevate. Our award-winning team of commercial interior design and build professionals is passionate about shaping the future of work through creativity, innovation, and collaboration.
Read more about our team and culture: www.conexus.sg/our-team .
We’re looking for a meticulous Business Operations Administrator to join our Singapore office as we continue growing across Southeast Asia. This role is perfect for someone with sharp organization skills and a knack for communication and coordination.
What you'll be doing:
Office Administration
- Manage daily office administrative functions to ensure smooth and efficient operations.
- Coordinate meeting schedules, internal discussions, and external appointments, including arranging meeting rooms and logistics.
- Manage office supplies, stationery, and pantry inventory, ensuring timely replenishment.
- Liaise with vendors and service providers for office maintenance, equipment servicing, and administrative support services.
- Assist in organizing company meetings, events, and staff activities, including venue arrangements and logistics coordination.
- Maintain proper filing and documentation of administrative records and company documents.
- Handle incoming calls, correspondence, and general office enquiries.
- Welcome and attend to visitors, ensuring a professional and pleasant office experience.
- Ensure the office environment and common areas are well maintained and organized.
Administrative Coordination
- Provide administrative support to Management and internal teams where required.
- Assist with preparation of reports, presentations, and general documentation.
- Coordinate travel arrangements, accommodation bookings, and logistics for business trips when required.
- Support internal process documentation and record management.
HR Administrative Support (Limited Scope)
- Manage Work Permit applications and renewals.
- Assist with preparation and e-filing of HR documents such as employment letters and staff records.
- Support coordination of interviews and onboarding arrangements when required.
- Maintain basic employee records and assist with administrative documentation for HR processes.
General Duties
- Provide support for other administrative projects and duties as assigned by the Management.
Requirements:
- Diploma in Business Administration or related discipline.
- Minimum 2 years of administrative and/or office support experience.
- Strong organizational and coordination skills.
- Ability to multitask and work effectively in a fast-paced environment.
- Good communication and interpersonal skills.
- Proficient in Microsoft Office Applications (Word, Excel, PowerPoint).
- Responsible, meticulous, and a good team player.
Why Join Us?
At Conexus Studio, we grow together. Joining our team means becoming part of a vibrant, supportive culture that celebrates creativity, innovation, and teamwork.
From groundbreaking projects to industry recognition, we are shaping the future of workplace design across Southeast Asia, and we want you to be a part of it.
Here’s what we offer:
- Competitive salary and benefits package.
- A creative and dynamic environment that values collaboration and bold ideas.
- The chance to work on award-winning projects that set new industry standards.
Discover more about Conexus Studio at www.conexus.sg and connect with us on LinkedIn, Instagram, Facebook, and YouTube for the latest updates and an inside look at life at Conexus Studio.
Pay: $3,000.00 - $4,000.00 per month
Benefits:
- Additional leave
- Cell phone reimbursement
- Dental insurance
- Health insurance
- Professional development
Work Location: In person
