Job Title: Founding Business Operations Associate
Location: San Francisco, CA
Schedule: Onsite 5 days a week
Compensation: $120k - 180k + Equity + Outstanding Benefits
Our client, an innovative AI media company, is looking for a highly organized, ambitious, and proactive Business Operations Associate to help build the operational foundation that enables the team to move fast, stay focused, and scale intelligently.
This is a special opportunity to work directly with the Founder & CEO and gain exposure across every part of a high-growth company. You'll be a key partner in building the systems, processes, and culture that support our next stage of growth.
If you love bringing order to complexity, solving problems before they arise, and helping exceptional people do their best work, this could be the perfect opportunity for you
What You'll Do:
People & Talent Operations
- Partner with external recruiters and create an exceptional candidate experience.
- Lead onboarding and ensure every new hire starts with the tools and support they need.
- Help design scalable hiring processes and recruiting infrastructure.
- Collaborate with legal counsel on employment and HR best practices.
- Support employees with day-to-day HR needs and contribute to a strong company culture.
Finance & Business Operations
- Partner with our Business Operations Manager on expense management, bill payments, and financial record-keeping.
- Help build lightweight but effective operational and financial systems.
- Support fundraising activities and investor communications.
- Track key operational metrics and help leadership make informed decisions.
Office & Administrative Operations
- Ensure our physical and virtual workplaces run smoothly.
- Manage vendors, facilities, IT, and telecom services.
- Coordinate company-wide initiatives and quarterly offsites.
- Provide occasional executive support and cross-functional project coordination.
You'll Thrive Here If You
- Take ownership and proactively solve problems.
- Love creating clarity, structure, and efficient processes.
- Can manage multiple priorities without losing attention to detail.
- Use data and analytical thinking to guide decisions.
- Adapt quickly in fast-changing environments.
- Have exceptional organizational and communication skills.
- Enjoy working closely with founders and leadership teams.
- Are comfortable using modern productivity tools and AI to move faster.
What We're Looking For
- Bachelor's degree in Business, Finance, Human Resources, or a related field—or equivalent experience.
- Experience in operations in an early stage startup.
- Strong familiarity with Google Workspace, Slack, Notion, and modern workplace software.
- AI fluency and enthusiasm for emerging tools.
- A bias toward action and continuous improvement.
Bonus Points For
- Familiarity with tools such as Mercury, Rippling, and Deel.
- Experience with AI tools including Claude, Claude Code, Codex, or similar platforms.
- Strong documentation and written communication skills.
- Experience supporting creative, media, or technology teams.
