Part-Time Sales Operations & Administrative Analyst

Kuba Group • Part-time • Kansas City, MO, US • $25 - $35 / year • 1w ago

About Kuba

Kuba is a fast-growing global technology company transforming how people move, pay, and connect across transport and mobility networks. From powering seamless travel experiences to enabling smarter payments and mobility data insights, our solutions help cities and agencies deliver the future of connected transit.

We've recently expanded our U.S. presence, and we're looking for a talented, detail-oriented individual to join our team in Iowa to support our sales and finance operations.

The Role

We're looking for a Part-Time Sales Operations & Administrative Analyst to support our U.S. commercial and finance teams.

This is a hands-on, detail-driven role ideal for someone early in their career who's organized, numbers-savvy, and comfortable working across systems like HubSpot, Excel, and finance platforms.

You'll play a key role in keeping our sales pipeline, invoicing, and reporting processes running smoothly — ensuring our teams stay on track and our customers get an excellent experience.

Key Responsibilities

Support invoicing and expense management, ensuring accuracy and timely submissions
Assist with change order processing and related documentation
Maintain and update the sales pipeline in HubSpot, ensuring data accuracy and completeness
Track purchase orders, project status, and contract renewals
Prepare and maintain reports and dashboards on sales performance, expenses, and forecasts
Liaise with the sales, finance, and operations teams to ensure smooth coordination across functions
Provide general administrative support, including scheduling, document control, and follow-ups

Requirements

1-3 years of experience in sales operations, finance administration, or a related support role
Proficient with CRM systems (HubSpot preferred), Microsoft Excel/Google Sheets, and general business tools
Strong attention to detail and accuracy — you notice when numbers don't add up
Excellent organizational and time management skills; able to balance multiple priorities
A proactive communicator who enjoys solving problems and streamlining processes
Comfortable working independently and collaboratively in a remote/hybrid team environment