Company Overview:
RLCore (https://rlcore.ai/) is a seed startup based in Edmonton, Alberta, Canada, pioneering the application of reinforcement learning (RL) to tackle real-world industrial control challenges. We work with utilities & industries across water, chemical, oil & gas, mining etc. to improve operational efficiency, safety, and performance using real-time AI-driven optimization.
We operate as a Canadian parent company with a U.S. subsidiary and are building the operational foundation to scale responsibly.
Position Overview
We are seeking a highly organized and execution-oriented Business Operations Manager to oversee finance, payroll, compliance, and administrative systems across our Canadian parent and U.S. subsidiary.
This is a hands-on, high-trust role focused on operational accuracy, financial discipline, and strong follow-through. You will work closely with company leadership to execute existing systems reliably and improve them incrementally as we grow. This role is foundational to the company’s operational stability.
Key Responsibilities
Finance & Payroll Operations
Manage Canadian and U.S. payroll (multistate coordination)
Oversee bookkeeping (QuickBooks, Xero, or similar)
Manage accounts payable and receivable
Reconcile bank accounts and maintain clean monthly financial records
Monitor cash flow and structured expense tracking
Manage domestic and cross-border intercompany transfers, cost allocations
Support Canadian and U.S. CPAs during tax season
Coordinate SR&ED documentation and claims
Corporate Compliance & Vendor Management
Serve as primary contact with banks
Track vendor contracts and recurring subscriptions, obligations
Coordinate insurance renewals and compliance deadlines
Maintain organized corporate records
Monitor state level registrations (in US), and cross border compliance requirements
Benefits & Equity Administration
Maintain equity records and grant tracking (Pulley or similar)
Coordinate benefits enrollments
Manage accurate payroll and employment documentation
Handle sensitive financial and personnel information with discretion
People Operations & Administrative Support
Manage employee onboarding, logistics and related documentation
Track PTO and maintain employee records
Support offer letters and employment agreements
Support office logistics and supplies in Edmonton
Competitive analysis, Prospect Lists, Industry event logistics (nice to have)
Required Qualifications
5–7 years experience in business operations, finance operations, or similar role
Hands-on experience managing payroll and bookkeeping
Strong understanding of basic accounting principles
Experience coordinating with external CPAs, Vendors, Agencies
Highly organized with excellent attention to detail
Strong follow-through and task ownership
Comfortable working independently in a small fast moving team
Strong written and verbal communication skills
Proficiency in Excel, Spreadsheets, modern productivity tools
MBA / Bachelors degree in business, finance, strategy, operations or equivalent
Nice-to-Have
Experience in a startup or early-stage company
Exposure to cross-border (Canada/U.S.) operations
Traits We Value
Dependable, Comfortable managing multiple tasks
Learning mindset and adaptability - we don't expect you to know it all, but be a quick learner
Why Join RLCore?
You will play a foundational role in ensuring the operational stability of a growing deep-tech company. This is a high-trust role with direct visibility to leadership and meaningful ownership over the systems that support our growth. This role is eligible for health benefits, generous vacation, equity upside and a remote-friendly environment.
Application Submission
Please submit your resume along with a brief note explaining your interest in the role. It is your responsibility to determine if you can legally work in Canada.
