Summary
Reporting to the CEO, the Chief Financial Officer (CFO) oversees the management and reporting of New Jersey Family Planning League’s (NJFPL or the “League”) financial activities, including but not limited to accounts receivable, accounts payable, payroll, purchasing, insurance and risk management, banking, tax reporting and audit. The CFO works collaboratively with the CEO on financial trend analysis, strategic planning, forecasting, and streamlining business operations.
Responsibilities and duties
- Manage all accounting functions including but not limited to accounts receivable, accounts payable, payroll, and purchasing.
- Ensure all financial reports are prepared in a timely and accurate manner.
- Oversee accounts payable function including but not limited to compliance with expense reporting, capitalization policy, and purchasing procedures.
- Prepare and present financial statements and related reports including but not limited to balance sheets, income statements, cash-flow reports, central office budgets, and variance analysis.
- Participate in the strategic management of operating costs and prepare financial analysis reports of internal cost control and organizational performance.
- Supervise monthly balancing of books and monthly account reviews; prepares and presents monthly financial statements.
- Review, evaluate and implement accounting systems, policies, and procedures.
- Coordinate annual independent audit and preparation of annual tax documents.
- Direct central office budget preparation, reviews budget proposals, and prepares necessary supporting documentation and justification for proposed budgets.
- Provide management with timely reviews of organization's financial status and progress.
- Ensure compliance with statutory payroll tax reporting.
- Responsible for the programmatic and strategic documents for internal and external audits as well as annual budgets, bank reconciliation, and variance analysis reports.
- Assist with special projects as required.
- Perform other duties as assigned.
Strategic Leadership
- Serve as a trusted advisor to the CEO and Board on financial strategy and organizational sustainability.
- Develop long-range financial plans aligned with the organization’s mission and strategic objectives.
- Support board finance and audit committees with timely, clear financial analysis and reporting.
Financial Management & Operations
- Oversee all accounting functions including general ledger, payroll, accounts payable/receivable, and cash management.
- Develop and manage the annual operating and capital budgets.
- Monitor financial performance and provide variance analysis and recommendations.
- Ensure strong internal controls and financial policies are in place and followed.
Compliance & Risk Management
- Ensure compliance with GAAP, federal and state regulations, IRS requirements, and funder restrictions.
- Oversee annual audit, tax filings (Form 990), and financial reporting requirements.
- Manage organizational risk, insurance coverage, and financial safeguards.
Grants & Funding Support
- Provide financial oversight for grants, contracts, and restricted funds.
- Partner with program and development teams on budgeting, grant proposals, and financial reporting to funders.
- Ensure accurate tracking and reporting of restricted and unrestricted funds.
Team Leadership
- Lead, mentor, and develop the finance team.
- Foster a culture of accountability, transparency, and continuous improvement.
- Collaborate cross-functionally with program, operations, and development teams
- Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.
- Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
Work Schedule and Time Commitment
- Flexible Schedule – The League maintains a flexible schedule. Employees must work a minimum of seven (7) hours per day with a thirty (30) minute lunch period. Employees must begin the workday between 8:00 a.m. and 9:30 a.m. All employees are expected to be available between 9:30 a.m. and 3:30 p.m.
- Hybrid Schedule - The League maintains a hybrid work environment. Employees must work in the League office a minimum of 3 days a week and may work in a remote capacity the remaining 2 days per week. Employees may elect to work in the office up to 5 days a week.
- Flexible hours and schedule must be coordinated with your supervisor and are subject to change based on business needs.
- Very limited travel required.
- Attend annual or semi-annual in-person conferences.
Required Education and Experience
- Bachelor’s degree in Accounting, Finance, or related field (MA/MBA preferred).
- 8+ years of progressive financial leadership experience, preferably in a non-profit setting.
- Strong knowledge of non-profit accounting, GAAP, and fund accounting.
- Experience working with boards, audits, and financial reporting.
- Strong working knowledge of forecasting and financial reports.
- Strong working knowledge of data collection, data analysis, evaluation, and scientific method.
- Prior experience with accounting software required. NetSuite experience preferred.
- Ability to work with all levels of management.
- Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
- Proven leadership and business acumen skills.
- Demonstrated ability to supervise and motivate subordinates.
- Commitment to excellence and high standards.
- Excellent written and verbal communication skills.
- Curious mindset and proactive work ethic.
- Willingness to learn and grow with the organization.
- Strong commitment to the ethos of the organization.
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Paid time off
- Vision insurance
Physical Requirements
- Long periods of sitting.
- Ability to move throughout the office and walk or get to all areas.
EEO statement
NJFPL is an equal opportunity employer. All qualified applications will be considered for employment without unlawful discrimination based on race, color, creed, national origin, sex, age disability, marital status, sexual orientation, gender identity and expression, military status, prior record of arrest or conviction or current employment status. NJFPL is deeply committed to diversity, equity, and inclusion. We believe social change happens when people with a wide range of backgrounds, experiences, and identities come together with a common purpose. We aim to build a diverse team that represents New Jersey’s citizens and reproductive justice community. We encourage candidates from backgrounds to apply.
Other duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. NJPFL employees are expected to be flexible and to take on additional duties as assigned, according to the organization’s needs and the staff member’s skills and abilities. Because we are a non-profit that serves the community, some events or projects may require an occasional night or weekend.
