Date Posted: 02/10/2026
Hiring Organization: Rose International
Position Number: 496848
Industry: IT Company/Software
Job Title: Business Operations Analyst
Job Location: Santa Clara, CA, USA, 95054
Work Model: Onsite
Shift: 8 - 5 PT
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 13
Min Hourly Rate($): 45.00
Max Hourly Rate($): 55.00
Must Have Skills/Attributes: Administrative, CRM, Data Entry, Healthcare, Tracking
Experience Desired: Experienced coordinating workflows, handling data entry (5 yrs); Experience managing multiple trackers and follow up proactively (5 yrs)
**C2C is not available**
Job Description
*** This role is supporting NVIDIA ***
Join a collaborative Legal Operations team as a Business Operations Analyst. This role is execution-focused and ideal for a highly organized, detail-oriented professional who enjoys bringing order to complex workflows. You’ll gain valuable experience in legal and financial operations by managing matter data, processing billing information, and ensuring accuracy across systems.
Qualifications
- Tech-Savvy: You don't need to know our specific software, but you must be comfortable navigating web-based platforms, learning new tools quickly, and troubleshooting basic issues.
- Data Entry Precision: You have a track record of handling data with high accuracy. You are the type of person who spots a typo that everyone else missed.
- Process-Oriented: You can follow a workflow step-by-step and are comfortable working within established guidelines.
- Strong Communication: You can write clear, professional emails to external partners and internal team members.
- Organizational Skills: You can manage multiple small tasks (like tracking 10 different vendor emails) without letting things slip through the cracks.
Preferred (But Not Required)
- Experience in an administrative, data entry, or coordinator role.
- Previous exposure to corporate finance concepts (invoices, budgets, purchase orders).
- Familiarity with database software or CRM tools (e.g., Salesforce, Jira, or any Data Management platforms).
- Experience working in a confidential environment (HR, Finance, Healthcare, or Legal).
- Proficiency with Microsoft Excel or Google Sheets (sorting, filtering, basic formulas).
- Interest in Legal, Finance, or Operations.
Key Responsibilities
- Manage the full lifecycle of legal matters, including creation, configuration, coding (practice area, internal lead, financial codes), and timely closure of inactive files.
- Review and process proposed external timekeeper rates and fee arrangements against historical data and established department guidelines.
- Control the intake and routing of legal invoices, ensuring compliance with billing guidelines (e.g., proper expenses, authorized personnel) before distribution for internal attorney review.
- Maintain and update matter-level budgets, and proactively manage the collection and entry of monthly financial accruals from external partners to meet finance deadlines.
- Coordinate manual or automated updates to ensure key data fields (e.g., financial codes, matter profiles) are consistent across all critical legal and intellectual property management systems.
- Periodically audit matter lists between systems to identify and resolve discrepancies, preventing financial activity against outdated or terminated matters.
- **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
