Administrative Business Operations
Location: San Francisco, CA (In-Office)
Salary: $150 - 175 + Equity + Great Benefits
A high-growth startup building a next-generation AI search engine is seeking a bright and strategic Administrative Business Operations extraordinaire to join their ambitious team!
To support their rapid growth, we’re looking for an in-person Administrative Business Operations professional to help the leadership team and office run smoothly from the San Francisco headquarters.
About the Role
In this role, you’ll play a central role in keeping the company operating efficiently day-to-day. You’ll support our C-suite while also helping coordinate the broader team and the physical office.
This is a high-trust, highly dynamic role where new challenges come up regularly. You’ll be the connective tissue between leadership, the team, and the office—ensuring that everything runs seamlessly behind the scenes.
What You’ll Do
- Own calendar management and scheduling for C-suite leaders and key team members
- Run day-to-day San Francisco office operations (meeting rooms, guests, supplies, vendors, deliveries, office setup)
- Continuously improve scheduling systems, workflows, and recurring processes
- Support recruiting coordination, including interview scheduling and onsite logistics
- Help organize team events, office gatherings, and offsites
- Use modern productivity tools—and ideally automate parts of your own workflows
- Take on ad-hoc operational tasks as they arise (be ready for anything)
What You’ll Need
- 2+ years of experience in operations, executive assistance, office management, or a similar role
- Excellent communication and organizational skills
- Strong ownership mindset and ability to operate with minimal direction
- Comfort juggling multiple workstreams and shifting priorities
- Strong people instincts—knowing when to step in, help, or stay out of the way
- Enthusiasm for working in a fast-moving, high-growth startup
- 24/7 mindset with willingness to work after standard business hours and weekends
If you’re highly organized, proactive, and thrive in dynamic environments, we’d love to hear from you.
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San
Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:
https://careergroupcompanies.com/california-privacy-notice/.
