Job Description
Iowa Department of Education’s mission is ensuring all students experience a world-class education. To accomplish our mission, we need talented, passionate people working together to build an excellent education system that empowers all students to achieve their full potential.
The
Executive Officer 1 will be an integral member of the Office of the Director and Office of Operations and Initiatives.
Your Responsibilities
- Provide executive assistance and high-level operational, analytical, and project support to the Deputy Director/Chief of Staff, Deputy Director/Chief Operational Officer, and Chief Financial Officer. Coordinate executive workflows, synthesize information for decision-making, and support cross divisional initiatives while ensuring confidentiality, accuracy, and timely execution. Serve as a central liaison across divisions, government entities, and external stakeholders to advance agency priorities and organizational effectiveness.
- As part of the role of supporting the Chief of Staff/Deputy Director, manage and monitor all functions of the State Board of Education. Act as the liaison between the State Board and the Department, coordinating the planning, implementation and follow-up for all Board meetings. Develop State Board meeting agendas; work with the Director and staff of the Department to prepare meeting materials that provide the Board with the information they need for quality decision-making. Attend all Board meetings and write official minutes and board briefs. Follow-up on board meeting activities as necessary. Maintain State Board's master calendar, ensuring attention to statutory responsibilities and policy priorities. Maintain communication with the Board President and Board members related to meetings. Upon request, prepare documents for the President of the State Board pertaining to State Board business. Respond to individual Board member inquiries.
- Manage special organizational projects. This includes coordinating with state agencies such as DAS, the Iowa Communications Network (ICN), and Iowa Prison Industries (IPI) on space planning to increase efficiency and effectiveness and coordinating with state agencies such as the Department of Management/Division of Information Technology (DOM/DoIT) on projects that resolve processing issues and improve productivity, including working closely with DoIT staff for video conferencing.
- Collaborate with receptionist on facility issues the need to be reported.
Candidates are encouraged to include detailed information about their relevant experience in their application, or submit a cover letter and resume in addition to their application.
If you wish to review a copy of the Position Description Questionnaire, please contact idoe.hr@iowa.gov .
Hours: 8:00 a.m. – 4:30 p.m., Monday – Friday; some nights and weekends, occasional in-state and out-of-state travel
A successful candidate will bring or have the ability and desire to learn:
- Passion for accomplishing common goals in pursuit of public service
- Strong technical skills
- Strategic and analytical mindset
- Knowledge and experience with coordinating the development of legislation, administrative rules, and legislative proposals
- Ability to work collaboratively on, and provide leadership for, high-performing teams
- Ability to work independently, moving projects forward with minimal supervision
- Ability to work in complex situations and meet deadlines while leading teams as a non-traditional leader (no supervisory authority)
- Experience providing technical assistance and professional learning to educators
- Ability to manage self in relation to prioritization and time management
- Strong written and verbal communication skills
- Ability to interpret and break down highly technical and regulatory language, and present information in an understandable manner
- Conflict resolution and interpersonal skills
- Desire to work with diverse teams and stakeholders
WHAT’S IN IT FOR YOU?
- Opportunities to make a widespread difference in the lives of children, their families, and Iowa communities
- Collaborative, positive work environment
- Talented and passionate work colleagues that will help you learn and grow
- Opportunities to collaborate with experts from around the country
- Employee discounts from a variety of vendors
- Competitive salary and benefits package:
https://das.iowa.gov/sites/default/files/hr/documents/employment/Benefits_Beyond_the_Paycheck.pdf
E-Verify and Right to Work
The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal
Right to Work laws, which protect employees’ rights to work without being required to join a labor organization. For more information, please visit www.e-verify.gov .
Minimum Qualification Requirements
Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:
- Graduation from an accredited four-year college or university with a degree in any field, and experience equal to three years of full-time professional-level work in program administration, program development, program operations, or management.
- A total of seven years of education and/or full-time experience (as described in number one), where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience.
- All of the following (a, b, and c):
- One year of full-time professional-level work experience in program administration, program development, program operations, or management; and
- A total of four years of education and full-time experience (as described in part a), where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience; and
- A total of two years of graduate-level education and full-time experience (as described in part a), where twenty-four semester hours of accredited graduate college or university course work in a public-service-related area (e.g., public or business administration, social work, public health, law, education, engineering) equals one year of full-time experience. Graduation from the Iowa Certified Public Manager Program is also equivalent to one year of full-time experience or education.
- Current, continuous experience in the state executive branch that includes thirty months of fulltime work as a Program Planner (any level), Management Analyst (any level), or Administrative Assistant (any level).
For additional information, please click on this link to view the job description .
