📍 Location: Hyderabad
💼 Experience: 4 - 8 Years
🏢 Multiple Business Ventures | Founder’s Office | Business Operations
We are looking for a highly organized, proactive, and dependable Executive Assistant to Founder / Business Operations Coordinator to work directly with the founder across multiple growing businesses.
This is a unique opportunity to gain exposure to diverse industries while playing a critical role in driving execution, coordination, and business efficiency.
About the Businesses:
You will work closely with the founder across:
- International Business Development (Masterbatch exports to Europe)
- Specialty Coffee & Café Operations
- Research, Consulting & Innovation Projects
- Business Expansion and Strategic Initiatives
Your Role:
As a trusted extension of the Founder’s Office, you will help streamline operations, manage priorities, coordinate stakeholders, and ensure seamless execution across multiple business functions.
Your objective is simple: keep things moving efficiently while enabling the founder to focus on strategic growth, key partnerships, and business development.
Key Responsibilities:
- Manage and prioritize emails, communications, and executive correspondence.
- Coordinate with internal teams including Sales, HR, Operations, Finance, and Management.
- Track follow-ups related to quotations, customer inquiries, payments, projects, and operational activities.
- Prepare reports, dashboards, meeting summaries, trackers, and action plans.
- Schedule meetings, reminders, travel arrangements, and executive calendars.
- Support documentation and coordination across multiple companies and business entities.
- Ensure effective communication and information flow between teams.
- Escalate critical matters requiring founder intervention while independently handling routine coordination.
- Maintain confidentiality, professionalism, and accountability in all interactions.
- Drive execution of priorities and ensure deadlines are met.
Skills and Qualifications:
- Excellent written and verbal communication skills in English.
- Strong organizational, planning, and follow-up abilities.
- Ability to multitask and manage multiple priorities simultaneously.
- Proficiency in MS Excel, Google Workspace, CRM/ERP systems, and business productivity tools.
- Strong professional email drafting and documentation skills.
- Ability to work independently with minimal supervision.
- Strong business acumen and practical decision-making ability.
- High level of ownership, maturity, discretion, and reliability.
- Flexible and adaptable in a fast-paced entrepreneurial environment.
Preferred Experience:
- 4 - 8 years of experience in Executive Assistant, Founder’s Office, Business Operations, Project Coordination, or similar roles.
- Experience working directly with founders, entrepreneurs, senior leadership, or business owners.
- Exposure to international business communication and coordination will be an added advantage.
Who Will Thrive in This Role?
✔ Highly structured and detail-oriented individuals
✔ Calm and composed under pressure
✔ Fast learners with strong execution capabilities
✔ Trustworthy professionals with a high level of discretion
✔ Individuals who enjoy solving problems and making things happen
Why Join Us?
This role offers a rare opportunity to work closely with an entrepreneur across multiple businesses, industries, and growth initiatives. You will gain direct exposure to business strategy, operations, international markets, leadership decision-making, and organizational growth.
If you enjoy ownership, execution, coordination, and working in a dynamic environment, we'd love to hear from you.
📩 Apply by sending your resume to: hr@ivars.in
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