Business Operation Associate-Procurement
NxtWave is seeking a detail-oriented and process-driven Procurement Operations Associate to support procurement coordination and operational activities related to Vendors, Suppliers, and internal stakeholders.
The role involves handling procurement follow-ups, purchase order coordination, vendor communication, reconciliation support, and maintaining accurate procurement records and reports.
The ideal candidate should possess strong communication skills, operational discipline, attention to detail, and the ability to coordinate effectively with internal teams and vendors.
Key Responsibilities
Vendor & Supplier Coordination
- Coordinate with vendors and suppliers regarding purchase orders, delivery timelines, and payment-related processes
- Handle procurement-related calls, follow-ups, and communication with vendors
- Ensure smooth coordination between vendors and internal finance, IT, and operations teams
Purchase Order & Procurement Support
- Track pending Purchase Orders (POs), Purchase Requests (PRs), invoices, and delivery statuses
- Support procurement follow-ups and order verification processes
- Assist in resolving procurement discrepancies, delivery queries, and operational bottlenecks
Vendor Engagement & Communication
- Maintain regular communication with vendors regarding procurement updates, delivery schedules, and process changes
- Execute timely communication and broadcast updates related to order confirmations, payment settlements, and procurement process changes
- Support vendor relationship management activities alongside the Procurement and Finance teams
Reporting & Reconciliation Support
- Maintain accurate records of purchase orders, vendor invoices, payment updates, and procurement data
- Support reconciliation and documentation of all procurement-related transactions
- Generate daily and weekly procurement operations reports for leadership review
CRM & Data Management
- Update procurement trackers, asset management systems, and operational tools with accurate procurement information
- Ensure proper documentation and data consistency across all procurement systems
- Maintain confidentiality and accuracy in all vendor and procurement records
Required Qualifications
- Bachelor's Degree in any Stream or related disciplines
- 0–2 years of experience in Business Management, Procurement Operations, Vendor Management, Supply Chain, or Operational support Roles.
- Freshers with strong analytical and communication skills are encouraged to apply.
Required Skills
- Strong communication and vendor coordination abilities
- Basic understanding of procurement operations, purchase workflows, vendor management and business operations.
- Good analytical and problem-solving skills with time management.
- Proficiency in Microsoft Excel, Google Sheets, and procurement tracking tools
- Ability to manage multiple purchase orders, follow-ups, and operational tasks simultaneously
- Strong attention to detail and process orientation.
Preferred Skills
- Experience in EdTech, procurement operations, supply chain, or asset management preferred.
- Familiarity with ERP tools, CRM systems, and procurement tracking platforms is a plus.
- Understanding of vendor reconciliation, purchase order lifecycle, and payout processes will be an added advantage.
Key Performance Indicators (KPIs)
- Purchase order follow-up efficiency
- Vendor reconciliation accuracy
- Vendor response and coordination quality
- Procurement data and CRM management accuracy
- Operational turnaround time for procurement requests
Compensation & Benefits
- Competitive fixed salary
- Learning and career growth opportunities
- Collaborative and fast-paced work environment
Company: NxtWave Department: Procurement / Business Operations Employment Type: Full-Time Experience: 0–3 Years Work Mode: On-site
