About The Opportunity
We are seeking a highly organized, proactive, and versatile professional to serve as a Chief of Staff supporting the leadership team. This role is designed for a "force multiplier" who can bridge the gap between high-level strategic planning and daily operational execution.
You will be the backbone of the office, managing business operations, budgets, and resource allocation, while also serving as the cultural architect for a fast-paced, creative team. Whether you come from a Startup Chief of Staff background or are a high-level Executive Assistant looking to lean into operations, your goal is to ensure the team has the resources and environment they need to succeed.
Responsibilities
- Business Operations & Resource Management
- Strategic Support: Assisting with the development and execution of strategic plans, identifying potential obstacles, and tracking progress on key initiatives.
- Operational Management: Overseeing daily operations, managing calendars, coordinating meetings, and ensuring smooth workflow within the executive's office.
- Communication & Coordination: Serving as a point of contact for internal and external stakeholders, managing communications, and facilitating information flow.
- Project Management: Leading or contributing to special projects, managing timelines, and ensuring action items are completed.
- Relationship Management: Building and maintaining strong relationships with key stakeholders, including the executive's leadership team and other internal/external partners.
- Meeting Management: Preparing agendas, materials, and follow-up actions for meetings,.
- Culture & Team Engagement (The "Niharika" Scope)
- Event Planning: Organize location-based team lunches, boba stand-ups, and milestone celebrations (e.g., product launch parties).
- Cultural Initiatives: Drive "high-impact, light-touch" projects such as team swag distribution and weekly Slack engagement activities (trivia, pet photos, etc.).
- Connection Building: Act as the point of contact for internal team spirit, ensuring remote and in-office team members feel connected to the eBay Live mission.
- Project & Meeting Management
- Project Lead: Own special projects from initiation to completion, ensuring all action items are tracked and executed.
- Executive Support: Prepare meeting agendas, briefing materials, and follow-up documentation for key leadership syncs.
Required Qualifications
- Experience: Previous experience as a Chief of Staff in a startup environment or an Executive Assistant with a heavy focus on business operations and budget management.
- Technical Proficiency: Strong experience with Airtable is highly preferred (specifically for resource management/tracking).
- Operational Mindset: Ability to look at a budget or a resource sheet and identify gaps or opportunities for efficiency.
- Adaptability: A "no task too small" attitude—comfortable switching from high-level budget reviews to ordering cupcakes for a launch celebration.
- Communication: Exceptional written and verbal communication skills; ability to interface with senior executives and external partners alike.
- Presence: Must be able to work out of the San Jose office at least 3 days a week to drive in-person culture and operations.
💡 Why This Role?
This is a unique opportunity to sit at the intersection of Business Strategy and Team Culture at the org. You will have a front-row seat to how a major tech initiative operates, with the autonomy to build processes that make the team more efficient and the workplace more enjoyable.
Avenue Code discloses salary range information based on our commitment to fairness and transparency. We consider a wide range of factors such as internal equity, geographic location, relevant education, qualifications, certifications, experience, skills, seniority, business or organizational needs, and others. At Avenue Code, it is not typical for an individual to be hired at or near the top of the range for their role, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range for a Platform Engineer is from USD 105K to USD 116k per year.
Avenue Code reinforces its commitment to privacy and to all the principles guaranteed by the most accurate global data protection laws, such as GDPR, LGPD, CCPA and CPRA. The Candidate data shared with Avenue Code will be kept confidential and will not be transmitted to disinterested third parties, nor will it be used for purposes other than the application for open positions. As a Consultancy company, Avenue Code may share your information with its clients and other Companies from the CompassUol Group to which Avenue Code’s consultants are allocated to perform its services.
