Full-time Description
Vice President and Chief Financial OfficerRochester, NY
Planned Parenthood of Central and Western New York (PPCWNY) protects and provides health care and education that empowers individuals and families. With respect. Without judgment.
No matter what.
The Vice President and Chief Financial Officer (CFO) is an executive leadership position responsible for the strategic advisement, oversight, and management of all financial activities for Planned Parenthood of Central and Western NY (PPCWNY). This includes developing the annual budget in consultation with the CEO and agency leadership. PPCWNY operates multiple grant-funded programs and insurance-funded, fee-for-service clinical programs. The CFO ensures financial sustainability, regulatory compliance, and operational efficiency across Finance, Budgeting, Purchasing, Revenue cycle, Payroll, Information Technology (IT), and Compliance functions. The VP and CFO also works in collaboration with the Board of Directors Treasurer, as well as the Finance, Audit, Investment, and Retirement Committees. This position will embed Just Culture principles to promote safety, trust, and continuous improvement.
Essential Functions
- Financial Leadership: Provides strategic financial guidance to the CEO, Board of Directors, and executive team. Develops and implements financial policies, procedures, and internal controls to safeguard organizational assets and ensure accurate financial reporting. Partners with the Executive team to ensure departments across the affiliate are well supported in their planning efforts, including capital project planning and ongoing strategic and financial planning.
- Budgeting & Forecasting: Leads the annual budgeting process, including the development of operating and capital budgets. Prepares financial forecasts and cash flow analyses, monitors budget-to-actual performance and provides variance analysis and recommendations for corrective action.
- New Business Development: Develops business plans and evaluates new and existing business opportunities.
- Grant Management and Reporting: Oversees the financial administration of multiple federal, state, and private grants. Ensures compliance with grant requirements, accurate reporting, and proper cost allocation. Completes external reports such as the Medicaid Cost Report, Certificate of Need (CON) applications, and tax reporting and IRS Filings, and is the primary contact for the annual audit.
- Revenue Cycle Management: Directs all aspects of revenue cycle operations, including billing, collections, insurance contracting, and reimbursement for fee-for-service programs. Optimizes cash flow and minimizes denials and write-offs.
- Payroll & Benefits Administration: Supervises payroll processing, ensuring accuracy, timeliness, and compliance with applicable laws and internal policies. Collaborates with Human Resources on reporting and benefits oversight, including administration for the 401(k), 457(b) and frozen pension plans, and completing the DOL 5500 Filing.
- Information Technology Oversight: Provides strategic direction for IT systems and infrastructure to support clinical, administrative, and financial operations. Ensures information security and data integrity.
- Compliance/Risk Management: Oversees compliance activities related to financial operations, payroll and benefits, grant administration, insurance billing, and IT. Ensures adherence to all applicable federal, state, and local regulations and reporting requirements, as well as PPFA accreditation standards and organizational policies.
- Reporting & Analysis: Prepares and presents timely, accurate financial statements, dashboards, and analyses for management, Board of Directors, grantors, and regulatory agencies.
- Team Leadership: Leads, mentors, and develops a high-performing team across Finance, Revenue Cycle, Payroll, IT, and Compliance functions. Fosters a culture of accountability, transparency, and continuous improvement.
- Change Management: Communicates changes effectively. Develops phased implementation plans. Establishes feedback mechanisms and adjusts them based on the outcomes.
- External Relations: Serves as the primary liaison with external auditors, grantors, financial institutions, and regulatory bodies.
Other Accountability Activities
- Perform other duties as assigned.
- Shows respect to all internal and external customers for differences in backgrounds, lifestyles, viewpoints and needs.
Requirements
Qualifications
Applicants must possess the following qualifications (or equivalent combination of education and experience):
Education
- Bachelor’s degree in Accounting, Finance, Business Administration, or related field required; Master’s degree or CPA strongly preferred.
Experience
- Minimum of 7-10 years of progressive financial leadership experience, preferably in not-for-profit health care or human services organizations.
- Demonstrated expertise in grant management, insurance billing, and compliance.
- Experience overseeing IT and compliance functions is highly desirable.
Knowledge, Skills, & Abilities
- Strong analytical, organizational, and communication skills.
- Demonstrated ability to lead and develop cross-functional teams.
- Knowledge of relevant accounting standards (GAAP, Uniform Guidance), health care finance, and regulatory requirements.
- Strategic financial planning and analysis.
- Grant and contract management.
- Revenue cycle optimization.
- Regulatory compliance and risk management.
- Effective communication and presentation skills.
- Team leadership and staff development.
- Financial Management: Budget planning, resource allocation, and grant management.
- Leadership: Team building, translating vision into strategy, and mobilizing people to achieve results.
- Strategic Planning: Program development, impact assessment, forecasting, and growth planning
- Technology/Systems Oversight and Improvement: data analysis, systems integration, process optimization, execution excellence, and continuous process improvement
- Communication – Communicate effectively to influence others, strong communication and interpersonal skills, and the ability to work well with a diverse group of staff and volunteers
- Creative problem-solving and change management skills
- Decision making – utilize sound judgment and take responsibility for work and actions
- Analytical ability and organizational skills, including priority setting and decision making.
- Consistently implement accountability standards throughout the line of supervision and implement corrective action plans when expectations are not met
- Has (or develops) a strong understanding of Just Culture principles and their application in the workplace
- Experience in promoting a positive organizational culture.
- Commitment to the mission and values of the organization
Culture and Conduct
We are committed to fostering a positive and inclusive work environment. This category outlines behavior expectations aligned with our values and Just Culture principles.
- Key Responsibilities: Lead and mentor senior management, promoting accountability, collaboration, and continuous improvement. Encourage open communication and safe reporting of mistakes. Enlist critical thinking. Have high-stakes conversations regularly. Treat all employees fairly and apply unbiased decision-making. Utilize Just Culture principles. Promote cultural values and high-trust behaviors. Approach work with a learning mindset. Use mistakes for growth. Focus on continuous quality improvement. Adhere to ethical standards and promote integrity. Foster teamwork, respect diverse perspectives.
Working Conditions
- Standard office environment
- Flexible hours, including some evenings and weekends
- Potential visual fatigue from extended computer use
- Well-lit/ventilated
- Need ability to travel between sites and occasionally travel out of state
Physical Requirements
- Possess sufficient mobility to perform the Essential Functions listed in this Job Description with or without an accommodation
- Ability to travel to all agency locations as assigned
Work Schedule
This is a full-time, 40 hour a week, position; regular schedule will be Monday – Friday with occasional evenings and weekends.
Benefits & Compensation
At PPCWNY, we are committed to equitable compensation practices and transparency. In alignment with these efforts, the pay for this position ranges from $176,384 to $249,017 per year. Actual compensation will be determined by experience and other factors permitted by law.
In addition to competitive compensation, PPCWNY offers an extensive benefits package with generous Paid Time Off, 10 paid holidays, affordable medical, dental, and vision options, Health Savings Account or Flexible Spending Account, 401(k) with match, and much more!
Planned Parenthood of Central and Western New York is an equal opportunity employer. Salary Description $176,384 - $249,017
