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Executive Assistant to Group Head – Business Operations

Re Sustainability • India • 2m ago

2026191

5–8 years

Hyderabad

Bachelor’s degree (Environmental Management, Chemical Engineering, or a related discipline), MBA

Department: Operations

Skills Required:

Executive & Stakeholder Management, Strategic Calendar & Workflow Control, Business Reporting & Dashboards, Cross-Functional Coordination, Confidential Documentation, Travel & Expense Management, ERP & Project Tools, High-Impact Executive Support.

Objective: To act as a strategic and operational partner to the Group Head – Business Operations by managing executive priorities, coordinating multi-state stakeholder engagement, supporting business reviews, and ensuring seamless execution of operational and strategic initiatives across the organization.

Key Responsibilities

Strategic Calendar & Workflow Management

Act as a gatekeeper to the Group Head’s calendar, prioritizing high-impact operational and strategic engagements
Coordinate internal and external meetings, including monthly operational reviews with BU Heads
Prepare agendas, record detailed MOMs, and track action items to closure
Serve as the primary point of contact for the Business Operations function, screening requests and escalating critical matters

Operational & Project Support

Assist in preparing monthly business reports, operational dashboards, and leadership presentations
Coordinate with cross-functional teams (Finance, HR, IT, Site Operations) to collect data and align Group-level initiatives
Manage complex domestic and international travel, including visas and logistics for multi-location site visits

Communication & Documentation

Draft, review, and manage executive correspondence, presentations, and official communications
Maintain a structured and secure digital repository for confidential operational data, contracts, and board-level documents
Build and maintain professional relationships with external partners, government bodies, and key stakeholders

Financial & Administrative Oversight

Process, track, and reconcile business and travel expenses in line with company policies
Support the Group Head on special assignments such as corporate events, summits, and strategic initiatives

Qualification & Experience

Bachelor’s degree in Environmental Management, Chemical Engineering, or a related discipline
MBA is an added advantage
5–8 years of experience supporting senior leadership in large-scale infrastructure, environmental services, manufacturing, or industrial organizations
Exposure to waste management, circular economy, or ESG frameworks is highly desirable

Technical Skills

Advanced proficiency in Microsoft Office Suite (Expert-level PowerPoint & Excel mandatory)
Experience with project management tools (Asana, Trello, etc.)
Working knowledge of ERP systems (SAP / Oracle)

Soft Skills

High level of discretion and confidentiality
Ability to work in a fast-paced, high-pressure environment with shifting priorities
Excellent written and verbal communication skills in English
Knowledge of Telugu or Hindi is an added advantage

January 24, 2026