The Business Operations Coordinator provides structured administrative and operational support to the Chief of Staff, helping keep executive workflows organized, polished, and running smoothly. This role is responsible for preparing leadership materials, maintaining operational trackers, and coordinating meeting logistics that support CIO leadership and governance activities.
This position is ideal for a highly organized professional who enjoys working behind the scenes, has strong attention to detail, and takes pride in producing clear, well-formatted executive materials.
Key Responsibilities
- Prepare, format, and update presentation decks for CIO leadership meetings and governance reviews
- Maintain shared operational trackers and templates (initiative status, deadlines, roster updates, etc.)
- Coordinate logistics and preparation for recurring leadership meetings, including agendas, scheduling, and document organization
- Assist with dashboard upkeep and data updates in Excel, Google Sheets, or Notion
- Perform editing, formatting, and version control for executive-facing documents and reports
- Collect and consolidate inputs from cross-functional teams into shared materials and updates
- Ensure leadership materials are organized, accurate, and visually consistent
Qualifications
- 2–3 years of administrative, operations, or coordination experience
- Strong proficiency with PowerPoint and Excel (or Google Slides/Sheets)
- Highly organized with strong attention to detail, formatting, and document accuracy
- Comfortable managing checklists, trackers, and shared documents
- Clear communicator who can coordinate across multiple stakeholders
- Experience supporting healthcare, IT, or project-based teams is a plus
What Success Looks Like
- Leadership meetings run smoothly with well-prepared materials
- Operational trackers stay current and organized
- Executive documents are polished, clear, and consistent
- Teams can easily contribute updates and access shared resources
