Location: Vancouver, BC
Status: Term, Full-Time until December 17, 2027
Affiliation: Excluded-Administrative
Salary range: $68,160 to $79,204 (As per the Excluded Administrative Salary Scale)
Competition #: E010-26
Application Deadline: May 24, 2026
VALUES STATEMENT:
Our commitment to the principles of fundamental justice embedded in the Charter of Rights and Freedoms, and to Truth and Reconciliation, and Equity, Diversity, and Inclusion is ambitious and foundational. It informs everything we do, as we defend liberty, equality, autonomy, and dignity; as we dismantle colonization, racism, sexism, transphobia and homophobia, and all discrimination. These are our values, and they inform our hiring practices too. Our business is aiding people in severe legal distress and necessitates internal and external alignment of practicing these values. Integrating Truth and Reconciliation, and Equity, Diversity, and Inclusion throughout every aspect of Legal Aid BC is critical to building that culture, and we prioritize ongoing resources to achieve that goal.
The Opportunity
Reporting to the Manager of Executive Operations, this position provides confidential administrative services and support, and liaises with executives, managers and support staff on behalf of the VP. The Executive Assistant maintains and updates records and filing systems; establishes work priorities and responds to urgent requests; and ensures that office systems and methods are consistent with established Society administrative systems and standards.
Key accountabilities include, but aren't limited to:
- Provides all administrative support requirements to the Vice President, Corporate Services & Chief Financial Officer including typing correspondence and reports; processing mail; ordering office supplies.
- Prepares confidential and sensitive correspondence and administrative support for the Vice President, Corporate Services & Chief Financial Officer.
- Prepares notices of meetings, agendas and supporting materials; attends meetings and takes minutes; distributes reference materials to participants as required.
- Processes correspondence on employee relations matters such as discipline and/or employee performance reviews.
- Participates on hiring panels; hires casual staff; plans, assigns and reviews the work of staff and conducts performance reviews.
More About You
The ideal candidate is interested in growing beyond administrative support into a trusted strategic partner. This includes anticipating needs, proactively identifying efficiencies, and strengthening how the VP’s office operates through strong judgment, systems-thinking, and follow-through. The successful incumbent in the role will be operating with discretion and confidence, staying ahead of competing priorities, and consistently helping the VP’s office run smoothly and strategically.
High school graduation supplemented by commercial or business school training, and a minimum of five years’ sound administrative assistance experience at a senior level, or an equivalent combination of training and experience
We Offer
A competitive annual salary, as well as a comprehensive benefits package (based on your employment status and affiliation including:
- Four weeks paid vacation to start that grows the longer you are with LABC
- An excellent employee benefits package, where premiums are 100% paid by LABC
- A generous defined benefit pension plan
- Support for training and development
- An Employee and Family Assistance program
- The opportunity to participate in various Employee programs (Employee Wellness, etc.)
- Support for a healthy work/life balance
- Generous leave provisions (sick time, special leaves)
- 13 paid statutory holidays
- An opportunity for a flexible hybrid work arrangement for some positions (LABC reserves the right to change this policy at any time)
- Transit friendly employer for eligible staff to have their commute subsidized
- Dog-friendly offices
- Dedicated Cultural Leave provisions for Indigenous employees
- An Equity, Diversity and Inclusion Council, and Indigenous employees Council and Accessibility Committee of employees from equity-seeking groups that advises on ongoing improvements and investments in Equity, Diversity and Inclusion at our workplace
For additional information regarding our extensive benefits package, please explore our careers page at: https://legalaid.bc.ca/about/careers/why-work-here.
If you are interested in joining us – visit our careers page for the full job posting at https://legalaid.bc.ca/careers and apply now!
We would like to thank all external applicants for their interest but regret that only those shortlisted will be contacted.
Pay: $68,160.00-$79,204.00 per year
Benefits:
- Dental care
- Employee assistance program
- Paid time off
- Wellness program
Work Location: In person
