Job Overview
We are seeking a dynamic and highly organized Office Manager/Business Operations Analyst to lead our administrative functions and streamline business operations. This pivotal role combines office management with analytical oversight, ensuring smooth daily activities, effective team coordination, and optimized operational workflows. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to foster a productive work environment. This position offers an exciting opportunity to contribute to organizational efficiency while supporting a collaborative and energetic team.
Responsibilities
- Oversee daily office operations, including front desk management, multi-line phone systems, filing, and clerical duties to ensure a professional and welcoming environment.
- Manage schedule coordination for meetings, appointments, and events through effective calendar management tools.
- Supervise administrative staff and coordinate training & development initiatives to enhance team performance.
- Handle vendor management tasks such as negotiating contracts, processing invoices via QuickBooks, and maintaining vendor relationships.
- Support human resources functions including onboarding, payroll processing, employee records management, and compliance documentation.
- Assist with budgeting, bookkeeping, and financial reporting to ensure accurate financial tracking and resource allocation.
- Plan and execute company events or meetings that promote team engagement and organizational culture.
- Maintain organized records through efficient filing systems and ensure confidentiality of sensitive information.
Qualifications
- Proven experience in office management or administrative roles within a professional environment.
- Supervising experience with the ability to lead teams effectively.
- Proficiency in QuickBooks for accounting tasks such as invoicing, expense tracking, and payroll processing.
- Strong organizational skills with the ability to manage multiple schedules simultaneously.
- Experience in vendor management, contract negotiation, and budget oversight.
- Knowledge of human resources processes including onboarding, employee relations, and compliance standards.
- Familiarity with medical office management or healthcare-related administrative functions is a plus.
- Excellent communication skills coupled with professional phone etiquette and customer service orientation.
- Demonstrated ability in event planning, bookkeeping, filing systems, and front desk operations. Join us in creating an efficient workplace where your organizational talents drive success! This role is perfect for someone eager to make a meaningful impact through proactive office leadership combined with strategic operational analysis.
Pay: From $75,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
