The Future of Beauty Is Here. And It's Thrilling. We're looking for innovative thinkers and rebellious spirits to join our team.
We are looking for a Sales Operations Specialist - Temp to play an important role with both Sales & Operations teams by managing all aspects of order processing for its wholesale customers. This role will have a deep understanding of order management in the lens of processing B2B orders, routing and aligning daily with our 3PL/warehouse. The ideal candidate is hard-working, has experience in fast-paced environments, and maintains high standards in order accuracy and timeliness.
What You'll Contribute
• Spend 2 days per week in the Kosas office (the Hub) located in El Segundo
• Take full ownership of order management, utilizing NetSuite for both manual and EDI order entry while ensuring accurate allocation and fulfillment quantities
• Process customer invoices daily in NetSuite, ensuring invoices are current, dated accurately, and reflect the correct units shipped
• Strategically allocate inventory across retail accounts based on real-time on-hand and in-transit stock levels to optimize fulfillment and minimize stockouts
• Maintain daily communication with retail partners regarding order status, shipping timelines, and inventory availability
• Attend weekly distribution center calls to communicate order releases, follow up on orders pending shipment, and troubleshoot fulfillment issues as needed
• Act as a key liaison between Sales, Operations, and Logistics to ensure cross-functional alignment and timely order processing in support of month-end shipment targets
• Serve as the primary point of contact for order status updates and provide key insights to cross-functional teams during weekly gross shipment review calls
• Resolve discrepancies related to order processing and contractual pricing to maintain accuracy and support strong customer relationships
• Investigate and reconcile discrepancies in EDI transmissions to ensure accurate order processing
Who You Are
• BA/BS degree in Finance or Business
• Minimum 2 years of experience in EDI order processing, invoicing, and working with a 3PL/warehouse
• Experience with NetSuite is required
• Experience with management of shipping vendors
• Intermediate to advanced Excel skills - able to demonstrate comfort with vlookups, pivot tables, filtered lists, subtotals, if, sum if, etc.
What You’ll Bring
• Passion for the Beauty industry; Experience with Sephora is a plus
• Ability to streamline functions and passion to learn and grow
• Function effectively in a fast-paced environment, managing high priority items in a timely manner
The hourly wage range for this part-time, temporary position is $30-$35 per hour. Please note that the base salary range is a guideline, and individual total compensation will vary based on factors such as experience, skillset, education, and work location.
Kosas is committed to creating an inclusive environment for all employees and proud to provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type with regards to race, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
